The ideal candidate will possess strong knowledge of residential and/or commercial property management operations and be capable of supporting the management of a portfolio of multiple properties.
Knowledge Requirements
- Advanced proficiency with Microsoft Office Suite, including:
- Excel (spreadsheets, formulas, sorting/filtering data, tracking rent payments, budgets, and maintenance records)
- Word (letters, notices, lease documentation, reports, and correspondence)
- Outlook (email management, calendars, scheduling, and task tracking)
- Teams (internal communication, meetings, and file sharing)
- Experience with property management software such as Yardi, Buildium, AppFolio, Rent Manager, Condo Manager, Property Vista, or similar platforms.
- Strong understanding of cloud-based document management systems, including Google Drive, OneDrive, Dropbox, and SharePoint.
- Ability to maintain organized digital filing systems and electronic tenant/property records.
- Experience using electronic signature platforms such as DocuSign or Adobe Sign.
- Experience with CRM (Customer Relationship Management) systems for managing tenant, owner, and vendor communications.
- Proficiency in scheduling and task management software, such as Microsoft Planner, Trello, Asana, Monday.com, or similar platforms.
- Strong internet research skills and ability to navigate municipal websites, utility providers, insurance portals, and regulatory resources.
- Knowledge of website updates, social media management, and basic digital marketing.
- Experience creating dashboards and reports in Excel or Power BI.
- Understanding of cybersecurity best practices, data privacy, and secure handling of tenant and financial information.
- Familiarity with lease administration, lease renewals, notices, tenant files, and occupancy management.
- Knowledge of landlord and tenant legislation, including the Landlord and Tenant Board regulations and the Residential Tenancies Act.
- Knowledge of municipal property standards, health and safety requirements, and regulatory compliance.
- Understanding of vacancy management, tenant onboarding, move-in/move-out procedures, and key control systems.
Bonus Skills (Preferred)
- Experience with AI productivity tools such as ChatGPT, Microsoft Copilot, or similar technologies for drafting correspondence, organizing information, and improving workflow efficiency.
- Familiarity with accounting and bookkeeping software such as QuickBooks, Sage, or integrated property management accounting systems.
- Knowledge of online rental listing platforms and real estate marketing tools, including MLS systems, social media platforms, and rental advertising websites.
Preferred Qualifications
- Minimum 2-3 years of administrative experience in property management.
- Knowledge of residential leasing, commercial leasing, or multi-property portfolio management.
- Property management education/certification is considered an asset.
Key Skills
- Exceptional organization and time management
- Strong attention to detail
- Excellent verbal and written communication
- Ability to prioritize in a fast-paced environment
- Problem-solving and critical thinking
- Multitasking across multiple properties, tenants, and vendors
- Strong follow-up and task management abilities
How to Apply
Please email the following to [email protected]:
- Your resume
- A short introduction about yourself
- Your availability (days and hours)
Screening Question (Required)
In 2–3 sentences, explain how you have used (or would use) tools such as ChatGPT, Gemini, Copilot, or digital systems to manage data, improve organization, or increase productivity in a busy office environment.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $17.60-$32.00 per hour
Benefits:
- Flexible schedule
- On-site parking
Work Location: In person
