Job Summary
We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative functions across various departments. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment.
Duties
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, document proofreading, and organization of office files to ensure easy retrieval and compliance
- Provide customer support by addressing inquiries via phone, email, or in person
- Assist with bookkeeping tasks and basic accounting using QuickBooks or similar software
- Support medical or dental office functions if applicable, including scheduling appointments and managing patient records
- Coordinate administrative tasks such as mailing, ordering supplies, and maintaining office equipment
- Support team members with clerical tasks such as typing reports, proofreading documents, and managing calendars
Requirements
- Proven experience in an office environment with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
- Experience with QuickBooks or similar bookkeeping software is preferred
- Excellent customer service skills and professional phone etiquette for handling front desk duties and multi-line phone systems
- Strong typing speed with attention to detail for proofreading and document accuracy
- Previous clerical or administrative experience in medical or dental offices is a plus
- Ability to manage multiple priorities efficiently in a fast-paced setting
- Good computer skills with familiarity in office equipment and software applications
- Strong organizational skills with the ability to maintain filing systems and support team operations
Pay: $18.00-$22.00 per hour
Work Location: In person
