Salary: Market related
Reference: JOB-18493
Our client is seeking a resourceful and organized Administrative Assistant to support their busy departmental office. This 6-month contract role is ideal for a professional with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities for the Job:
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Provide administrative and clerical support, including scheduling meetings, booking rooms, coordinating virtual meetings, preparing agendas and meeting materials, and arranging catering
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Support day-to-day program coordination, including maintaining subscriptions, processing reimbursements, assisting with time-off requests, compiling data, preparing files for committee review, and managing electronic evaluations
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Maintain department databases, contact lists, and records to ensure accurate and up-to-date information
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Act as a primary point of contact for facilities-related requests
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Manage office communications by responding to inquiries, distributing information, and supporting stakeholder communication
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Serve as the front-line representative providing professional and timely assistance to visitors and stakeholders
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Assist with special event coordination, including venue bookings, catering arrangements, guest communications, and event logistics
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Provide administrative support for travel arrangements, hotel bookings, and itinerary coordination as required
Experience & Attributes for Success:
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Completion of a relevant post-secondary education program required
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Previous experience in an administrative support role, preferably within a healthcare, medical, or professional environment
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Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Microsoft Teams
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Proven experience preparing meeting documents, taking minutes, compiling data, and creating reports
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Excellent verbal and written communication skills with strong attention to detail
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Highly organized with the ability to prioritize tasks, manage competing deadlines, and adapt to changing priorities
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Professional, approachable, and comfortable working with a variety of internal and external stakeholders
If interested in this opportunity, please apply online by clicking the Apply Now button.
To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Josephine Dalrymple, Recruitment Consultant at [email protected].
Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.
Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.
We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.
Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.
