An active Property Management company is looking for a Property Administrator to provide support for their offices located in Vaughan. The Property Administrator will be responsible for supporting the management team in the daily operations of the commercial and residential properties through interactions with tenants, contractors, vendors, employees and the public.
Role & Responsibilities
- Provides administrative and direct support to the Property Manager with electronic dictation correspondence, report and documents including financial reports; proof-reads, obtains signatures, copies and distributes all typed materials.
- Composes and types routine correspondence to residents/owners, tenants as required.
- Maintains a complete Owner's and Tenants File and updates changes as necessary.
- Maintains a filing system for correspondence and invoices; maintains a record keeping system for payments and income for the Corporation.
- Issues work/purchase orders, liaises with contractors and suppliers to arrange work or supplies; expedites as necessary and follows up at the direction of the Property Manager.
- Prepares monthly reports and may prepare cheque requisitions for balance of funds to clients as directed by the Property Manager.
- Reconciles accounts by reviewing owner history and arranges collection or refunds as appropriate and advises owner of status of account.
- Prepares purchase orders for approval by Manager and orders all necessary supplies for office.
- Receives and processes invoices for payments upon approval of Property Manager.
- Matches work and purchase orders to invoices and checks quantities, prices duplication, etc. and submits to the Property Manager for approval.
- Prepares and issues Status Certificates for execution by an officer of the Corporation.
- Receives messages from residents, owners. tenants and notifies Property Manager; and responds promptly as well as appropriately to urgent problems in the absence of the Property Manager; follows up as necessary to ensure that repairs/services have been completed or resolved satisfactorily
- Receives and processes monthly common charge payments.
- Follows up on arrears and prepares reminder letters; prepares on-going aged monthly arrears report.
- Prepares and distributes invoices for tenant charges as per in-unit maintenance policy; follows up to ensure payment and processes entries.
- Prepares notice of lien and upon approval of Property Manager, forwards the approved notice to solicitors and requests discharge to be filed when payment is received.
- Coordinate and prepare monthly reconciliation reports for corporation generated services (i.e. service contracts, utility charges, etc.)
- Maintaining insurance binders for tenants, vendors, and WSIB to ensure that all requirements are being met
Qualifications
- 3-5 years of experience in the property management industry
- Excellent verbal and written communications skills
- Strong interpersonal and customer service skills
- Strong working knowledge of Microsoft products (MS Word and Excel)
Job Type: Full-time
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
Work Location: In person
