Office Administrator / Electrical Service Coordinator/Estimator
Company: Electrical Contracting Company (GTA, Ontario)
Position Summary
We are seeking a highly organized and detail-oriented Office Administrator / Electrical Service Coordinator to support our growing electrical contracting business. This role involves quoting, invoicing, data entry, scheduling, customer communication, and coordination between office staff, technicians, suppliers, and customers.
Key Responsibilities
- Prepare and submit quotations and estimates
- Create and process customer invoices
- Maintain accurate records and perform data entry
- Schedule and coordinate service calls and projects
- Communicate with customers regarding appointments and project updates
- Coordinate technicians, suppliers, and subcontractors
- Track work orders and project progress
- Assist with material ordering and inventory tracking
- Manage emails, phone calls, and customer inquiries
- Maintain digital filing systems and project documentation
- Support payroll and timesheet administration
- Provide general administrative support to management
Required Qualifications
- Electrical-related education is mandatory (Electrical Engineering Technician, Electrical Techniques, Electrical Technology, Construction Engineering Technology, or a similar electrical program)
- Previous office administration or coordination experience preferred
- Strong understanding of electrical terminology, materials, and construction processes
- Excellent organizational and communication skills
- Proficiency with Microsoft Office (Excel, Outlook, Word)
- Ability to manage multiple tasks and deadlines
- Strong attention to detail and accuracy
Preferred Qualifications
- Experience working in an electrical contracting, construction, or service environment
- Experience with estimating, quoting, invoicing, or project coordination
- Familiarity with Zoho, QuickBooks, or similar software
- Knowledge of the Ontario Electrical Safety Code and electrical industry practices
Compensation & Benefits
- Competitive salary based on experience
- Full-time, permanent position
- Monday to Friday schedule
- Opportunities for professional growth and advancement
Location: GTA, OntarioJob Type: Full-TimeStart Date: Immediate
Only candidates with electrical-related education or training will be considered. This requirement is essential to ensure accurate understanding of electrical materials, terminology, and project coordination.
Job Types: Full-time, Part-time
Pay: $17.20-$18.20 per hour
Work Location: In person
