A long-standing law firm in Calgary is hiring an experienced Office Administrator to join their team on a permanent full-time basis. This employee will be responsible for office management and some firm operations to support a team of lawyers and legal support staff in creating exceptional client experiences.
For this position, a suitable candidate will possess:
- 4 - 7 years of experience in a professional office setting in the legal sector
- Post-Secondary Diploma or Degree in Office Management or Equivalent
- Strong proficiency in Microsoft Office and common office equipment
- Working knowledge of hard copy and electronic business filing systems
- Ability to follow and improve established office administration processes
- Keen attention to detail and high level of discretion to maintain confidentiality
- Top notch organizational and time management skills to complete tasks
- Developed critical thinking, problem solving, and prioritization skills
- Excellent interpersonal communication and client relations skills
- Personable and friendly demeanor with a helpful, proactive attitude to support team
- Professional mannerisms for an office setting
- Capacity to work independently with moderate supervision and instruction
- Some familiarity with CosmoLex and legal terminology is an asset
- Multilingual abilities are beneficial (Hindi, Punjabi)
Wherein, the successful candidate will help us:
- Greet all visitors and complete sign-in procedures upon arrival
- Answer incoming phone calls and email messages promptly
- Distribute physical correspondence and packages to the team
- Book initial and follow up client appointments in MS Outlook
- Maintain neatness of boardroom and common areas throughout the office
- Open, Update, and Close Business Files for Clients and Employees
- Upload scanned documents to correct file location on SharePoint
- Draft and send out approved firm wide employee communications
- Assist with the setup of workstations for new employees
- Act as a liaison between legal and support employees
- Assist in event planning and coordination
- Coordinate with external vendors and stakeholders for event planning and stationary and office supply orders
- Make travel bookings for Partners using approved channels
- Activate building security system before departing the office each day
- Support legal professionals and legal assistants as required
- Assist with other administrative tasks as required
We thank all applicants for their consideration. However, we will only contact candidates selected for interviews. If this opportunity matches your professional interests and experience, please submit your cover letter and resume directly through the job posting.
Pay: $22.12-$31.25 per hour
Benefits:
- Company events
- Extended health care
- On-site parking
- Paid time off
Work Location: In person
