Bid Manager

Zayo Group - Toronto, ON (4 months ago)

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SUMMARY:

The Bids Manager facilitates the preparation of high quality, professional business proposals in response to major opportunities within the regional sales markets. The Bid Manager acts as a single point of contact, working with sales, product and all other corporate groups, to provide professional leadership and co-ordination of large proposals, and to manage the bidding process from initial RFx receipt until bid submission.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Work with Account Managers to analyze and breakdown the tender/RFP requirements released by carriers and ICT/enterprise customers.
  • Establish the bid response team across the relevant groups/departments including product, sales, legal, corporate communications, human resources etc.
  • Prepare proposal milestones and responsibility matrix.
  • Manage virtual teams to meet critical schedules. Develop and manage team timelines, collect/escalate to attain appropriate response collateral, design physical response media, and oversee final production of response in preparation for submission to client.
  • Ensure company goals and strategies are understood and imbedded in RFP/RFI responses.
  • Overall ownership of the proposal including final writing, editing and review of the RFP for thoroughness, messaging logic, accuracy, quality, effective design and layout.
  • Preparation of material for executive approvals for price and key decisions.
  • Organize and participate in the post-bid clarification, lessons learned and contract start-up briefings.
  • Potential for managing multiple bids (depending on the size) and aiding in the overall administration of the bid management process.
  • Organize bid response material and population of this within the corporate Bids Knowledge Database for future RFP submissions. Maintain accurate records of each proposal for detailed reporting.
QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Project management experience, and excellent organization and interpersonal skills.
  • Demonstrated strength in analyzing and interpreting bid requirements.
  • Strong grasp of business strategy, and generic operational procedures.
  • Microsoft Office expertise (complete knowledge of Word), Visio, Internet skills, and Adobe Acrobat knowledge.
  • Strong knowledge and experience with writing, editing, printing, binding, and page layout.
  • Strong analytical and problem-solving skills.
  • Flexible, pro-active, self-motivated, with strong communication and presentation skills.
  • Able to work in a high stress environment, managing multiple projects often with short notice deadlines.
  • Must be fluent in English including strong written skills, French skill sets would be a strong asset.
  • Financial management training and experience would be a strong asset.
Relevant Education and/or Work Experience
  • BSC or BA (Business, Marketing, Engineering, Telecommunications Management, Accounting).
  • 3-5 years’ experience in bids and proposals, or technical sales of telecommunications/IT field.
  • Good understanding of Canadian telecommunications/IT market landscape.
  • Must be fluent in English and French with strong written skills in both languages
***one year contract may become permanent***