Salary: $24 - 25 per hour
Reference: JOB-5941
Location: Scarborough, Ontario
Duration: 3–6 Month Contract
Hours: 35 hours per week (Monday–Friday, 9:00 AM – 5:00 PM, including a 1-hour unpaid lunch break)
Start Date: ASAP
Our not-for-profit client is seeking a detail-oriented and organized HR Administrator to join their Human Resources team on a temporary contract basis. Reporting to the HR Manager, the successful candidate will provide administrative support across a broad range of HR functions, including recruitment, onboarding, employee records management, training administration, and HR projects. This role is ideal for an HR professional who thrives in a fast-paced environment and enjoys supporting both employees and organizational initiatives.
- Maintain accurate and confidential digital and physical employee files.
-
Update and maintain employee information within the HRIS (ADP).
-
Ensure data integrity, accuracy, and compliance with privacy requirements.
-
Prepare HR documentation, forms, and correspondence as required.
- Assist with job postings, candidate screening, interview scheduling, and reference checks.
-
Prepare employment letters and onboarding documentation.
-
Coordinate and facilitate new hire orientations.
-
Support onboarding activities and maintain employee records for new hires.
- Administer the organization's Learning Management System (iLearn).
-
Ensure employees are added to and removed from the LMS in a timely manner.
-
Schedule training sessions and maintain training records.
- Support the HR Manager with special projects and initiatives.
-
Assist in the administration of the Canada Summer Jobs Program and student placement programs.
-
Coordinate employee surveys, meetings, events, and other HR-related activities.
-
Take meeting minutes and prepare reports as required.
- Monitor and manage the HR inbox, responding to inquiries and directing requests appropriately.
-
Prepare reimbursement forms, payroll forms for new hires, and other HR-related documentation for review and approval.
-
Provide general administrative support to the Human Resources department.
-
Perform additional duties and projects as assigned.
- Post-secondary education in Human Resources, Business Administration, or a related field.
-
Previous experience in an HR Administrator, HR Assistant, or similar HR support role.
-
Experience working with HRIS systems; ADP experience is considered a strong asset.
-
Familiarity with recruitment, onboarding, and employee records administration.
-
Strong organizational skills with exceptional attention to detail.
-
Ability to manage confidential information with professionalism and discretion.
-
Excellent written and verbal communication skills.
-
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
-
Ability to work independently while collaborating effectively with team members.
- Successful candidates must provide a clear Vulnerable Sector Screening (VSS) prior to employment.
-
Ability to work onsite
