Overview
We are seeking a professional, organized, and friendly Front Desk / Administrative Assistant to support our growing office. This role is the first point of contact for clients and plays a key role in ensuring smooth daily office operations. The ideal candidate is detail-oriented, personable, and comfortable managing multiple administrative tasks in a professional engineering environment.
Key Responsibilities
- Answer, screen, and direct incoming phone calls in a professional manner
- Greet and assist walk-in clients and visitors
- Prepare, submit, and track permit applications with municipalities and governing authorities
- Manage general paperwork, filing (digital and physical), and document organization
- Assist with incoming and outgoing correspondence (email, mail, courier)
- Provide administrative support to engineers and designers as needed
- Maintain a clean, organized, and welcoming front office environment
- Perform general office duties to support daily operations
Qualifications
- Previous experience in a front desk, administrative, or office assistant role preferred
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Professional, friendly, and client-focused demeanor
- Proficiency with basic office software (Microsoft Office, email, PDF tools)
- Ability to multitask, prioritize, and work independently in a fast-paced environment
- Experience with permit applications or the construction/engineering industry is an asset
This position is essential for maintaining efficient office operations and delivering excellent customer support. We value professionalism, reliability, and a proactive approach to administrative responsibilities.
Job Type: Full-time
Pay: $18.00-$28.00 per hour
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Work Location: In person
