Overview
We are seeking a motivated, hard working, intelligent, team player who wants to build a career in real estate law. This is an entry level position for a receptionist at the office. We look to promote from this role to legal assistant once the candidate has the requisite experience. A number of our senior staff started at the firm in a similar role. We are looking for someone who wants to build a long term career at the firm as a legal assistant by starting as receptionist.
No experience is necessary. You must have a valid driver's licence and vehicle.
Our staff are our greatest resource and we look at each staff person as a valued long term part of our team. Your responsibilities include:
Responsibilities
- Liaison with clients, realtors, mortgage brokers, other law firms, insurance companies, tax offices, land title office, banks, credits unions and other entities.
- Receive, read and review documents received by email, mail and fax from opposing council, banks, real estate brokerages, mortgage brokerages, clients, accountants and other professionals to lawyers and legal assistants at the firm.
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Provide basic and accurate information in-person and via phone/email
- Maintain office security by following safety procedures and controlling access via the reception desk
- Drive to various banks and credit unions to deposit cheques, obtain deposit slips and return deposit slips to the office.
- Conduct file management tasks including data entry, filing, and maintaining lawyer appointment calendars
- Support client communication through phone etiquette and professional interaction
- Maintain confidentiality and ensure compliance with legal standards and firm policies
Requirements
- Team player and willing to learn.
- Strong communicator and willingness to assert yourself when necessary.
- Strong client relationship skills and making the client feel their file is a top priority and the client is being well taken care of.
- Excellent organizational skills with the ability to manage multiple priorities efficiently
- Strong writing skills for drafting legal documents and correspondence
- Attention to detail for proofreading and document review tasks
- Proficiency in data entry and clerical tasks within a fast-paced environment
- Professional demeanor with excellent phone etiquette and communication skills
- Ability to work independently while collaborating effectively within a team
This position is integral to the smooth operation of our legal team. We seek motivated candidates eager to develop their skills in a demanding environment and to provide exceptional support to our clients, staff and lawyers.
Job Type: Full-time
Pay: From $54,000.00 per year
Benefits:
- Dental care
- Extended health care
Work Location: In person
