The High Prairie School Division
is inviting applicants for:
School Secretary
Joussard School is located in the hamlet of Joussard in northern Alberta within Big Lakes County, located 2 kilometres north of Highway 2, approximately 338 kilometres north of Edmonton. The school, which is located in close proximity to the shoreline of picturesque Lesser Slave Lake, prides itself on being a close-knit elementary school serving students from ECS to Grade 6. In January, 2016 the old Joussard School was replaced by a new facility which offers an up-to-date learning centre in keeping with the school’s 1:1 technology program for the over 120 students. Joussard School has a strong emphasis on weaving Indigenous learning into our classes by involving local Elder and Knowledge Keepers, offering Land Based Learning opportunities for our students,in addition to offering a Cree Culture class.
Duties include, but not limited to:
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Provide clerical and administrative support to the principal, vice-principal and teaching staff as directed.
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Maintain the integrity of databases and office files. Maintain records with a high degree of accuracy.
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Manage multi-line phone systems, scanners and photocopiers. Perform general office duties such as answering telephone inquiries, filing, and spreadsheets and prepare answers to routine letters. Perform data entry.
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Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
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Welcomes visitors to the school and direct them to the appropriate person according to their needs.
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Coordinate appropriate documents for communication with Central Office. Complete forms in accordance with school and district procedures, following education legislation.
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Test, operate, promote and troubleshoot new office technologies as they are developed and implemented.
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Contact parents in the event of student illness.
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Student Registration (new students and returning students update every year).
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Administrate and maintain data in the student information system with a high degree of accuracy.
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Administrate and maintain student data in Alberta Education System (PASI) with a high degree of accuracy.
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Track attendance and absences; use reporting software, make phone calls as appropriate and generate reports for internal and external use. Maintain student records. Mail/email student report cards and other necessary forms. Support scheduling/timetabling.
Other duties as assigned by Administrator(s).
Must be able to:
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Respond gently and keep a calm demeanor with disgruntled callers.
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Handle stressful situations.
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Endure many interruptions.
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Maintain student and staff confidentiality in all circumstances.
Financial
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Support completion of payroll, benefits, petty cash and school funds transactions and recordkeeping.
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Prepare and process payroll accounts receivable billings. Prepare and process accounts payable documentation.
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Support budget decisions through accurate, timely recordkeeping.
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Administer data in the payroll computer system.
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Reconcile bank accounts. Reconcile Visa transactions monthly & review weekly.
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Accepts and processes school payments from parents and organizations.
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Make bank deposits. Weekly Journal Entries.
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Monthly remittance to Central Office. Prepare timesheets.
Additional Requirements:
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Resume
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Professional references including email address
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All candidates selected for an interview must produce an ORIGINAL, acceptable, recent (less than six months old) Criminal Record Check at time of the interview. Criminal Record Check must include a Vulnerable Sector Check.
This position will remain open until a suitable candidate is found. While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.
If you require assistance with the application, please contact ApplyToEducation at:
1-877-900-5627or email .
