Halifax Regional Municipality is inviting applications for the 9 (nine) permanent position of Digital Evidence Management System (DEMS) Clerk with Halifax Regional Police.
Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.
The position of Digital Evidence Management System (DEMS) clerk will provide operational support in the effectiveness and efficiency of investigations and prosecutions, by receiving and actioning requests for all types of digital evidence stored with the DEMS, and delivering training in this area. The position will act as a DEMS subject matter expert, prepare and provide digital evidence for secure sharing with external agencies and, where appropriate, ensure it meets evidentiary and admissibility requirements in judicial proceedings.
DUTIES AND RESPONSIBILITIES:-
Responsible for efficient and secure handling and redaction of all types of digital evidence which is stored within the Digital Evidence Management System (DEMS), including but not limited to, that produced by body-worn cameras, in-car cameras, 911 audio, open source, social media videos, etc. Ensures storage and retention practices relevant to digital evidence are adhered to.
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Responsible for redaction of digital evidence (video, audio, images, documents, social media, content, etc.) to remove sensitive or private information. Uses DEMS redaction tools to blur, mute, or hide required content while ensuring the original evidence remains unchanged and legally admissible.
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Ensures all reacted files for accuracy before sharing to ensure all required information has been properly removed and all standards are met.
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Documents all reaction work and maintains proper chain of custody and version control for both original and redacted files.
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Ability to handle large amounts of video, audio and documents, especially during busy periods or major incidents.
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Under the supervision of the DEMS supervisor and in collaboration with HRM IT, works to ensure the successful implementation and establishment of the DEMS, body-worn camera, and in-car camera initiative within HRP, through the adoption of a positive and problem-solving attitude and approach.
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Receives and responds to requests for service in a timely manner and provides assistance to users as required.
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Prepares digital evidence for secure sharing with internal partners e.g. Access & Privacy for FOIPOP purposes, and external agencies including the Public Prosecution Service, and Courts, and/or to other external bodies such as the Medical Examiner, the Serious Incident Response Team, or other policing agencies. Ensures in relation to judicial proceedings, that the submitted material meets evidentiary and admissibility requirements, and is submitted within the requested timeframe.
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Completes and maintain documentation and material stored externally to the DEMS but related to its function e.g., Automatic License Plate Recognition 'hotlists', guidance and reference material for all DEMS users.
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Maintains multiple priorities and deadlines to ensure officers meet court schedules.
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Acts as an internal subject matter expert for all DEMS-related matters, through activities including, but not limited to, the delivery of training, and assisting others with DEMS-related questions and issues.
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May perform other related duties as assigned.
QUALIFICATIONS:
Education and Experience:-
Certificate or diploma including but limited to areas such as Office Administration, Law and Security, Business Administration or Criminal Justice.
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Three (3) years of work experience in a related field such as digital material processing, data disclosure, records management, evidence management, criminal justice, or law enforcement.
Technical / Job Specific Knowledge and Abilities:-
Effective organizational and time management skills, including the ability to work to tight deadlines.
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Ability to maintain accurate attention to detail.
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Problem-solving abilities to address issues which are unique in nature.
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Excellent communication and interpersonal skills to interact with employees across all ranks and division, and with varying degrees of technical understanding.
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Willingness and ability to provide testimony in court.
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Ability to handle sensitive information securely and with a high level of confidentiality.
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Willingness and ability to travel for work and/or training purposes using own or municipal modes of transportation.
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Willingness and ability to deliver and participate in voluntary and mandatory training.
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Willingness and ability to maintain professional memberships and licensing and represent HRP on relevant external professional committees or groups, if required.
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Willingness and ability to undergo an entrance and annual psychological wellness safeguarding check.
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Experience with Microsoft Office software, including Word, Excel, PowerPoint.
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A working knowledge of the Versadex Records Management System (RMS) would be considered an asset
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Valid Class 5 driver's license
Security Clearance Requirements: Before an offer is made the top candidate will be required to complete the background & security clearance process. You will be given a security & background booklet to complete and return to Human Resources. The results of the Background & Security screening are confidential and only a pass or fail result is released to Human Resources. You will be thoroughly investigated to determine your suitability to meet security clearance requirements. Your references and previous employers may be contacted, and family and friends may be contacted and/or visited during this stage.
Please Note: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing may be tested in a group setting, scheduled at the employer’s discretion.
COMPETENCIES: Valuing Diversity, Analytical Thinking, Communication, Conflict Management, Customer Service, Decision Making, Developing Others, Managing Change, Organization and Planning, and Teamwork and Cooperation
WORK STATUS: Permanent, Full-time
HOURS OF WORK: 8:30 am – 4:30 pm Monday – Friday, 35 hours per week
SALARY: NSGEU 222 Level 6- $34.87
WORK LOCATION: 1975 Gottingen Street, Halifax. Work location can be changed according to operational requirements.
CLOSING DATE: Applications will be accepted until
11:59 pm on Thursday June 18, 2026.
Please note: We thank all applicants for their interest in this position. Only those applicants selected for an interview / testing will be contacted.
To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.
Shortlisted candidates will be required to provide proof of their qualifications, including, but not limited to, educational credentials, professional licenses, and relevant certifications.
During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax
(Position # 78640798, 7864079, 78640800, 78640801, 78640802, 78640803, 78640804, 78640805, 78640806)
