Job Posting: Operations Dispatcher – Industrial Cleaning Company
Location: Hamilton
Job : Dispatch co-ordinator
.Key Responsibilities
- Prepare estimates and quotes based on client requests and job scope
- Conduct new employee onboarding, including paperwork, orientation, and site introductions
- Manage the consumables, PPE, and uniform program — ordering, tracking inventory, and distribution
- Administer third-party health and safety software and ensure compliance requirements are met
- Interview and help screen labourer candidates
- Maintain accurate training and certification records for all employees
- Attend client meetings as needed to support account relationships and project planning
- Assist with waste manifest documentation and coordination with disposal/treatment facilities
- Support compliance with environmental and regulatory requirements (e.g., health & safety authorities, WHMIS/GHS, confined space and working-at-heights certifications)
- Process employee timesheets and support payroll submission
- Maintain employee files and support general HR administration (benefits, vacation tracking, policy documents)
- Answer phones, greet visitors, and manage general office administration and filing
- Order office and shop supplies and maintain vendor relationships
- Other related duties as assigned to support day-to-day operations
Qualifications
- Previous experience in an office management, administrative, or coordinator role (industrial services, construction, or trades industry experience an asset)
- Familiarity with health & safety compliance and certification tracking preferred
- Strong organizational skills and ability to manage multiple priorities in a fast-paced environment
- Comfortable with Microsoft Office and general office/scheduling software; experience with health & safety or dispatch software an asset
- Excellent communication skills, both with clients and field staff
- Valid driver's license
Job Type: Full-time
Pay: $25.00-$30.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Vision care
Education:
- Secondary School (preferred)
Experience:
- Administrative experience: 1 year (preferred)
Licence/Certification:
- Class G Licence (required)
Work Location: In person
