Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! Are you a personable, friendly individual looking to work in a professional setting? The ideal candidate will demonstrate strong organizational skills, will exhibit traits such as being responsible, trustwothy and able to self regulate time to complete outlined day to day tasks. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant and supportive environment. You will be a valuble member to the team as my clinic offers patient-centered experiences in a calm and personalized fashion.
Duties
- Manage front desk operations, including greeting visitors, handling multi-line phone systems, and directing calls with professional phone etiquette
- Maintain accurate records through data entry, filing, and document proofreading Applicants with dental software experience as well as experience in above outlined programs will be given priority.
- Oversee calendar management and schedule appointments for team members and clients, ensuring efficient time management
- Support bookkeeping tasks using Sage software to assist with invoicing, billing, and A/R, A/P tracking.
- Coordinate office supplies inventory, order necessary materials, run daily tasks as required
- Provide excellent customer service by addressing client inquiries promptly and professionally via phone or email
- Assist with clerical tasks such as word processing, creating spreadsheets, and preparing reports to support office operations
- Process payments, submit electronic insurance claims, follow up with insurance agents when required
- General house keeping tasks daily to maintain a clean office and work area
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Proficiency in dental software an assest.
- Familiarity with Sage bookkeeping software is highly desirable
- Excellent communication skills in English a must
- Strong computer literacy including data entry, file management, and technical proficiency with productivity software
- Experience handling multi-line phone systems and providing customer support in a professional setting
- Professional appearance and attire
- Ability to prioritize tasks effectively while managing multiple responsibilities in a fast-paced environment
- Previous experience as a receptionist, medical or dental front desk staff, or personal assistant is advantageous
Join us as an Office Administrator and become an integral part of a dedicated team committed to operational excellence! Your organizational prowess combined with technical skills will help create a welcoming environment for clients and colleagues alike. I value proactive individuals who thrive on efficiency and professionalism—ready to make a positive impact every day!
Job Type: Full-time
Pay: $18.00-$20.00 per hour
Expected hours: No more than 35 per week
Work Location: In person
