M|CARE is looking for a fluently bilingual (English/French) reliable Administrative Assistant/Office Administrator with strong experience working in a fast pace health care organization.
By joining our team, you will have the opportunity to work flexible hours and to be surrounded by a supportive team. The ideal candidate will be responsible for the daily administrative tasks for the clinic. The main duties of this position include answering calls, scheduling appointments and maintain client relationships. We are looking for coverage for 20-25 hours weekly with the potential of increasing to full time.
Main responsibilities will include:
-Answer and direct calls and emails;
-Maintain clinician calendars;
-Establish communications between client, directors and team members;
-Oversee client appointments, requests and activities;
-Provide support to the team and clinicians with scheduling, and client communication;
-Organize documents and filling;
The following qualifications are required:
-Proven experience as an office administrator, office assistant or relevant role;
-Outstanding spoken and written communication, and interpersonal abilities;
-Excellent organizational skills;
-Self-directed and able to work independently;
-Motivated to learn new skills;
-Strong attention to detail;
-Ability to prioritize tasks and multitask;
-Familiarity with office management procedures and basic accounting principles;
-Knowledge of social media platforms (Facebook, LinkedIn, Instagram);
-Excellent knowledge of MS Office and office management software;
-Strong written communication skills in both English and French;
-Degree in business administration or relevant field;
Job Types: Full-time, Part-time, Permanent
Pay: $18.00-$25.00 per hour
Benefits:
Experience:
- Administrative Assistants & Receptionists: 5 years (preferred)
- receptionist: 5 years (preferred)
Language:
Work Location: Hybrid remote in Ottawa, ON K1S 1N4
