BUSINESS MANAGER
ABOUT US
We’re Signature Retirement Living, and we believe that enjoying life is what Vibrant Seniors Living should be all about. We hire outstanding people who truly care about seniors and understand their needs. We value our staff and believe in providing a culture that cultivates and celebrates success, offering excellent benefits and perks, and a vibrant, fun, safe work environment, and much more! As we continue to expand, we invite you to be a part of building a reputation that will stand the test of time. If you are passionate, creative, caring and energetic, we would like to hear from you!
THE OPPORTUNITY
Wellington West Retirement Community, located in Ottawa, Ontario is actively seeking an energetic, enthusiastic and self-motivated individual to join our growing team.
Reporting to the Executive Director, the Business Manager will be responsible for the efficient operation of the Business Office and the Concierge desk, including but not limited to hiring and supervision of staff, information and communication management, service payments, accounting functions, payroll, human resources and benefit administration; adheres to and enforces all legislative/regulatory requirements, and Company policies and procedures.
THE SPECIFICS
- Employment Term: Fixed Term Contract: June 23, 2026 - August 6, 2027
- Job Type: FT
- Biweekly Hours: 80
- Work Location and Arrangement: Ottawa, ONSITE
- Vacancy Status: Current Vacancy
- Compensation: $55,000 - $60,000 base salary; also eligible for a discretionary, performance-based bonus
- AI Disclosure: Artificial intelligence may be used to support the initial screening of applications. Final hiring decisions are made by the hiring manager and are not automated.
PRIMARY RESPONSIBILITIES
- Determine staffing requirements for the Administration department and maintain shift schedules to ensure sufficient employee coverage.
- Interview, hire, train, supervise, schedule, discipline and evaluate Concierge staff.
- Oversee payroll-related activities for the department team, including timecard review, approval of hours, tracking overtime and on-call work, and ensuring accurate and timely submission to payroll.
- Manage department financial administration, including purchase orders, vendor invoices, expense tracking, and budget monitoring to support accurate accounting and cost control.
- Perform all payroll and data entry functionality in ADP.
- Co-ordinate the Community’s hiring and orientation process, including employment reference and police record checks; conduct general. Orientation and administer mandatory training modules for new hires and annually thereafter.
- Enforce and adhere to all appropriate workplace regulations, compliances, legislation and Company policies and procedures.
- Continually be aware of and maintain the highest standards of professionalism by enforcing and adhering to the Company dress code and/or wearing the Company uniform.
- Prepare and submit all related bookkeeping transactions and month end financial reports for the Executive Director.
- Perform all deposit activities including bank deposits and monthly bank reconciliations, including monthly summary for Support Office.
- Review outstanding aged trial balance weekly, ensuring receivables are maintained; prepare trial balance on a monthly basis and review with the Executive Director.
- Perform all Accounts Payable transactions, e.g. prepares cheque requisitions for approval.
- Act as weekend Manager on Duty, on a rotational basis.
WHO YOU ARE
- Post-secondary education in Business, Human Resources Management or Accounting, or equivalent combination of education and experience in a related field.
- Previous related experience, and basic accounting skills.
- Advanced computer proficiency in Microsoft Word (including Excel).
- Effective supervisory skills.
- Strong English communication skills, both oral and written.
- Must be able to provide a police check with vulnerable sector screen upon hire.
- Must be able to provide results of TB (tuberculosis) testing (2-step skin test or chest x-ray) upon hire.
- Must be able to provide a record of vaccination for COVID-19 (minimum 2 doses) upon hire.
ACCOMMODATION
In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available throughout the recruitment and selection process upon request.
Signature Retirement Living is an equal opportunity employer dedicated to recruiting and retaining a qualified workforce, and is committed to hiring practices that are fair and equitable. The company and its hiring managers always seek to hire the most qualified candidate for a position. A protected characteristic under the Human Rights Code is never used against a person during the hiring process.
INTERVIEW COMMUNICATION
Candidates who are interviewed will be informed whether a hiring decision has been made within 45 days of the interview (or final interview, where applicable).
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- ADP: 1 year (preferred)
- Yardi: 1 year (preferred)
- Management: 1 year (preferred)
- Accounts payable: 1 year (preferred)
- Accounts receivable: 1 year (preferred)
- Payroll: 1 year (preferred)
Language:
Location:
Work Location: In person
