The Engineering Coordinator is responsible for providing administrative, documentation, and operational support to the Engineering Department. This role supports store development, renovation, maintenance, and operational projects by coordinating insurance applications, utility account setup and transfers, business license applications, project documentation, and internal department processes.
The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple deadlines in a fast-paced restaurant and multi-location business environment.
Key Responsibilities
- Provide day-to-day administrative and coordination support to the Engineering Department.
- Coordinate insurance applications, renewals, and related documentation for new and existing store locations.
- Assist with utility account setup, transfers, closures, and follow-ups, including electricity, gas, water, internet, and related services.
- Prepare and submit business license applications, permit-related documents, and other required municipal or government forms.
- Maintain and organize project documents, vendor records, application files, contracts, and department records.
- Track deadlines for applications, renewals, inspections, utility activations, and project-related tasks.
- Communicate with internal departments, store managers, landlords, contractors, vendors, utility providers, insurance brokers, and government offices as required.
- Follow up on outstanding documents, approvals, payments, and project updates to ensure tasks are completed on time.
- Support the Engineering Department in improving internal workflows, documentation processes, and task-tracking systems.
- Assist with data entry, report preparation, meeting notes, and other administrative tasks as assigned.
- Identify process inefficiencies and support basic workflow automation or optimization where applicable.
Candidate Requirements
- Fluent in both Chinese and English, written and verbal.
- 1–3 years of administrative, coordination, project support, or office experience preferred.
- Experience handling utility accounts, licenses, permits, insurance documents, or similar administrative paperwork is preferred.
- Detail-oriented, responsible, and proactive.
- Proficient with Microsoft Office, Google Workspace, or similar office software.
Preferred Qualifications
- Experience in restaurant, retail, construction, property management, franchise, or multi-location business environments.
- Familiarity with municipal licensing processes, utility providers, insurance applications, or store opening procedures.
Pay: From $3,600.00 per month
Benefits:
- Discounted or free food
- Life insurance
Work Location: In person
