JOB SUMMARY:
Under the supervision of the Director of Human Resources, performs clerical duties related to staffing functions. Calls in relief staff according to pre-determined guidelines and maintains all related records.
JOB DUTIES:
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Maintains and updates staff scheduling sheets, call-in logs and Notification of Absence Sheet in accordance with established procedures.
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Maintains current order of staff seniority on scheduling program as indicated.
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Utilizes the scheduling system, arranges pre-approved relief staff coverage for designated departments according to established guidelines.
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Contacts and books relief staff, as required.
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Notifies the Manager/Manager On-call when unable to obtain adequate staff to receive authorization for overtime.
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Actively promotes a culture of resident safety by adhering to established safety policies, standards and procedures including emergency procedures.
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Maintains current records on the system of relief staff such as names, addresses, telephone numbers, availability of work, suitable work areas and hours worked.
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Updates staffing records to reflect statutory holiday and vacation schedules for Care staff.
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Receives calls from staff reporting absences, records details of absence, and communicates information to the appropriate Manager and Care Unit.
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Maintains casual employee availability and seniority records.
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Reports hazards, unusual occurrences, accidents and unsafe situations to immediate supervisor or designate.
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Performs other related duties as assigned.
SAFETY RESPONSIBILITIES:
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Demonstrates a commitment to communicating, improving and adhering to safety policies in the work environment.
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Reports all incidents and near misses. Reports are to be made in writing.
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Report all concerns related to resident behaviours; even if no incident/injury occurs. Reports are to be made in writing.
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Follow safe work procedures and act safely in the workplace at all times.
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Actively participate in all training provided to you for your safety.
QUALIFICATIONS:
Education, Training and Experience
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Grade 12 plus two years' staffing experience or an equivalent combination of education, training and experience.
Skills and Abilities
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Ability to communicate effectively both verbally and in writing.
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Ability to deal effectively with others.
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Ability to organize work.
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Ability to operate related equipment.
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Physical ability to carry out the duties of the position.
Requirements:
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Valid clear criminal record check
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Negative TB test results conducted within the past 5 years
About us:
George Derby Care Society is a 300-bed long-term care home in Burnaby, originally founded to serve veterans. Today, we provide compassionate, resident-centered care to seniors, including complex care, dementia support, and palliative services. We are affiliated with Fraser Health and are committed to excellence, respect, and community. Join a team where your work truly makes a difference.
George Derby Care Society values diversity and inclusion and strives to create a welcoming community where everyone belongs. We encourage applications from all qualified individuals, including Indigenous, people of colour, people of all genders, LGBTQ2+ individuals, and persons with disabilities.
