Data. Discovery. Better Health.
ICES is a world-leading health research and analytics institute. With a wealth of data and analytic expertise, we create trusted evidence that has changed health policy and practice and helps ensure better health for all.
Ready to discover more with us? Join our outstanding, collaborative team where your skills, knowledge and curiosity are valued and can change the future of health care.
At ICES, we recognize what matters most to our employees. Some of the great benefits of working at ICES include:
- Flexible remote work arrangements anywhere in Ontario
- Competitive Compensation
- Comprehensive Benefits Program
- HOOPP Pension Plan (Defined Pension)
- Employee Assistance Program and Dialogue Well Being Program
- Generous vacation, float, and caregiver days for all employees
- Education Fund and Dedicated Education Days
- Holiday Closure
- Perkopolis Employee Discount Program
Introduction:
The Human Resources Associate is responsible for providing guidance, direction, and support to colleagues in human resource operational activities, ensuring that HR processes run smoothly and effectively. Reporting to the Director of Human Resources, this role plays a critical part in fostering a collaborative work environment and supporting the organization’s overall mission by enhancing employee engagement and optimizing HR functions.
Responsibilities of the position include, but may not be limited to:
- Manage the full cycle recruitment of all employees, ensuring that the authorization to recruit process is followed and that all recruitment documentation is completed accurately. This involves using HR management software to track recruitment progress and maintain organized records, while collaborating with Hiring Managers to understand their specific needs and expectations.
- Actively participate in the recruitment process by designing job postings and advertising in appropriate media, utilizing online job boards and social media platforms. This requires strong communication skills to engage with candidates, as well as analytical skills to assess internal salary data for competitive offers. Conduct interviews and prepare offer letters and regret emails, ensuring that all communications are clear and professional.
- Oversee the in-person onboarding and employee orientation process, including the initiation and maintenance of onboarding e-forms and processes. This involves creating new hire packages that include essential information and resources and conducting campus tours to familiarize new employees with the workplace.
- Facilitate HR orientation sessions that review policies, procedures, and benefits plans, using presentation materials and training resources to ensure clarity. Conduct training for managers on the onboarding process, and track legislative training requirements (e.g., AODA, workplace violence, sexual harassment, heath & safety training) to ensure compliance, utilizing training management systems to monitor completion.
- Provide advice, support, and guidance to employees and management on various HR-related matters, including policy interpretation and conflict resolution. This requires a thorough understanding of HR policies and the ability to communicate effectively, using interpersonal skills to build trust and rapport with employees.
- Maintain various HR spreadsheets and database systems to ensure accurate record-keeping and reporting. This involves using HR information systems (HRIS) to track employee data and generate reports, ensuring that all information is up-to-date and accessible for decision-making.
- Prepare employment-related letters for staff, including, employment confirmation, contract extensions, promotions, and role changes. This involves ensuring that all documentation is accurate and complies with organizational policies, requiring attention to detail and strong writing skills to produce clear and professional communications.
- Work with management to review salary placements of employees, ensuring equity and consistency within levels and departments. This requires analytical skills to assess salary data, using benchmarking tools and market research to make informed recommendations based on internal equity and external competitiveness.
- Participate in employee initiatives, projects, and committees to enhance the HR function and recommend improvements to HR policies and procedures. This involves collaborating with team members and utilizing project management skills to drive initiatives forward, ensuring that all partners, interest holders and rights holders are engaged and informed throughout the process.
- Provide administrative support to the Director of Human Resources and the HR team with various projects, initiatives and responsibilities as required. This includes managing documentation, ensuring that records are filed and maintained properly, and using office software to organize and streamline HR processes.
- Other duties as may be assigned within the scope of this position.
Knowledge, skills, and abilities required:
- Post-secondary certificate or diploma in Human Resources or related field.
- 3 years of related Human Resources experience.
- Thorough understanding of HR administrative procedures with a solid foundation in benefits, compensation, and job performance management administration.
- Familiar with current Ontario legislations related to employment.
- Excellent proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, facilitating the creation of documents, data analysis, and presentations.
- Proven skills in database management and record-keeping, ensuring accurate and efficient tracking of information and compliance with organizational standards.
- Strong organizational and analytical skills.
- Excellent communication skills with a focus on fostering positive and productive internal and external relationships, ensuring effective collaboration and engagement with partners, interest holders and rights holders.
- Demonstrated ability to be discrete and tactful in handling confidential matters, maintaining professionalism and integrity in sensitive situations.
- Strong organizational and analytical skills, combined with sound business judgment and a proactive approach to problem-solving, enabling effective management of tasks and challenges.
This full-time, 14-month contract, opportunity is for an existing at ICES Central. The annual salary range for this role is $65,000 – $75,000. The successful candidate must reside within Ontario while working under our remote flex model and be able to come into the office when required.
Security clearance may be required.
Interested candidates should submit their resume and cover letter detailing how their knowledge, skills and abilities match the scope of this position.
ICES is committed to ensuring equity in employment. Our goal is to attract, develop, and retain highly talented employees from diverse backgrounds allowing us to benefit from a wide variety of experiences and perspectives. ICES strongly encourages applications from candidates from equity-deserving communities including but not limited to First Nations, Métis, Inuit, Black and racialized, 2SLGBTQIA+, and persons with visible and non-visible disabilities.
ICES is committed to providing accessible employment practices, in compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Applicants are asked to make accommodation requests to ICES, and we will make every effort to ensure that accommodation requests are met throughout the recruitment process.
We thank all applicants for their interest in working at ICES. Due to the volume of applications received, only applicants being considered for the position will be contacted for further discussions.
