Canadian Chinese School of Theology Vancouver (CCST Vancouver)
The Canadian Chinese School of Theology Vancouver (CCST Vancouver) is dedicated to equipping ministry leaders and nurturing believers to serve faithfully in God’s kingdom mission. We are looking for a proactive Administrative Assistant who values excellence, hospitality, and service, and who is eager to contribute to theological education within the Canadian Chinese church community. If you thrive in a collaborative, faith-based environment and want your administrative talents to serve a higher purpose, we would love to welcome you to our team.
Hours: 28 hours per week
Work Schedule: Generally Monday to Friday, 9:00am – 5:00pm. Flexibility to work evenings and weekends is required to support events and programs.
Salary: $21–25 per hour based on qualification and experience, plus medical and professional development benefits (as per CCST Vancouver Staff Handbook)
Location: CCST Vancouver main campus, with periodic travel to local churches and conferences
Reports to: Registrar
Application Deadline: July 6, 2026, or until the position is filled
Position Summary
The Administrative Assistant/Associate ensures the smooth and efficient daily operation of our seminary’s office, classrooms, and activities. This role bridges the gap between organizational precision and creative outreach, offering vital support across general administration, event coordination, and marketing initiatives.
We are seeking a dependable, detail-oriented individual with strong communication skills and a proactive mindset. This position operates within a team-based structure, requiring excellent follow-through and a service-oriented heart.
For candidates who demonstrate advanced administrative capacity, there is an opportunity to be promoted with a salary increase.
Key Responsibilities
1. Marketing & Communications
- Plan, schedule, and execute promotional strategies for school events, coordinating a school-wide marketing calendar alongside recruitment and development teams.
- Utilize Canva to design visually engaging print and digital promotional materials, including flyers, brochures, and social media graphics.
- Draft, design, and schedule targeted email campaigns and newsletters using Mailchimp, and manage content creation and deployment across official social media platforms.
- Oversee the production, printing, and distribution of all promotional collateral.
- Responsible for school website maintenance, keeping the program and event pages on the school website up to date.
2. Program & Event Support (LTE & School-Wide)
- Provide comprehensive scheduling, administrative, and logistical support for orientations, retreats, graduations, seminars, public lectures, and school-wide events.
- Partner closely with different teams to ensure seamless event planning and communication.
- Coordinate resources and promotional efforts to boost engagement for student, faculty, and alumni activities.
- Provide vital, on-site execution for events, which includes working occasional evenings and Saturdays.
3. Daily Operations & Administration
- Assist with classroom setups and day-to-day academic operations.
- Maintain and update student e-portals, database management systems, and shared cloud drives.
- Establish and maintain well-organized digital and physical filing systems.
- In collaboration with other administrative staff, perform other administrative duties to support the efficiency of the overall operations. Additional responsibilities as assigned by the supervisor.
Work Structure
CCST Vancouver operates with a collaborative administrative model. Responsibilities are distributed among team members to ensure balance and mutual support. Each staff member holds primary and secondary areas of responsibility while contributing to the collective success of the team.
This role requires both independent initiative and strong teamwork. Clear communication, reliability, and shared ownership of institutional goals are essential.
Key Attributes
- A committed follower of Jesus Christ with alignment to CCST Vancouver’s mission and values.
- Demonstrates integrity, accuracy, and careful attention in documentation and execution.
- Strong team player who communicates clearly and builds healthy working relationships.
- Adaptable and calm under pressure; embraces a growth mindset.
- Proactive problem-solver who identifies opportunities to improve systems and workflows.
- Dependable, organized, and able to anticipate needs in a dynamic ministry environment.
Qualifications
Education
- Bachelor’s degree (Business Administration, Marketing, or related field preferred).
- Theological education diploma or degree is an asset.
Experience
- Minimum 2 years of experience in administration, communications, marketing, or related field.
- Experience in an educational setting is an asset.
- Familiarity with theological education or church contexts is an asset.
Skills
- Strong organizational skills and meticulous attention to detail.
- Ability to manage multiple tasks and deadlines with accuracy.
- Proficiency in Microsoft Office Suite and comfort with digital platforms (Mailchimp, Canva, Zoom, CRM systems, project management tools).
- Experience with educational software is an asset.
- Excellent written and verbal communication skills in English and Chinese (Cantonese and Mandarin).
- Valid Driver’s License and reliable access to a vehicle (mileage reimbursed).
- Ability to perform light physical tasks (e.g., moving event materials).
Why Join CCST Vancouver?
At CCST Vancouver, you will serve within a vibrant, mission-driven community committed to theological education and leadership formation in the Canadian Chinese church context. We offer:
- A collaborative and supportive team culture
- Opportunities for professional growth
- Meaningful contribution to kingdom-focused theological education
- A pathway for increased responsibility and leadership development
If you are detail-oriented, organized, team-minded, and passionate about supporting theological education, we invite you to apply.
Application Procedure
Please submit a cover letter and resume to [email protected], and complete the Pre-Screening Checklist at the following link: https://forms.gle/nqgTcmno1mTLLKY26 on or before July 6, 2026. Applications will be reviewed on a rolling basis until the position is filled. Only candidates selected for an interview will be contacted.
For more information about our seminary, please visit ccstvan.ca.
Job Type: Full-time
Pay: $21.00-$25.00 per hour
Benefits:
Education:
- Bachelor's Degree (preferred)
Experience:
- administration, communications, marketing, or related field: 2 years (preferred)
Work Location: In person
