Job Summary
We are seeking a dynamic and organized Part-Time Office Administrator to join our team!
This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and has a passion for keeping office operations running smoothly. Your proactive approach and excellent organizational skills will contribute significantly to our workplace efficiency and positive team culture.
Duties
- Operate remote scales (1-5 locations)
- Answer phones, including taking orders for product and deliveries and answering customer questions
- Scheduling and dispatching trucks as needed
- Greeting and directing site visitors
- Maintain daily truck tracking sheets
- Reviewing edits prior to invoicing
- Daily invoicing
- Credits and rebills
- Writing trucking PO’s for internal and external deliveries
- Emailing approved PO’s to the trucking companies
- Emailing final trucking invoices to head office
- Performing sieve tests on aggregate materials
- Additional duties as required
Requirements
- Proven office experience with strong clerical and administrative skills
- 2+ year’s part time experience or 1 year’s experience in general office environments
- Must have high school diploma or GED
- Post-secondary education in an administrative field will be considered an asset
- Excellent customer service skills, including strong communication and phone etiquette
- Proficiency with weigh scale software, Microsoft Office, Google Suites and other office software
- Past experience working with roles requiring attention to detail and accuracy
- Understanding of aggregate or a willingness to learn
- Proven ability to work with shifting priorities and manage time effectively
- Positive attitude and high energy in a demanding environment
- Skilled at managing shifting priorities and tight deadlines
- Problem-solving, decision-making, and multitasking abilities
- Expert attention to detail and accuracy
- Maintains composure and professionalism in challenging situations
- Effective time management and coordination across departments
- Builds productive relationships and communicates clearly
- Works well both independently and within a team
- Professional demeanor and written/verbal communication skills
- Unwavering commitment to teamwork
Join us in this rewarding role where your organizational talents will help create a productive and welcoming office environment! We value proactive individuals eager to contribute their skills while growing professionally within a supportive team.
Pay: $23.00-$25.00 per hour
Expected hours: 15.0 – 29.0 per week
Benefits:
- Casual dress
- On-site parking
Work Location: In person
