We are looking for a detail-oriented Rental Accounting specialist to join our team on a long-term contract basis. This role supports property accounting and quality assurance activities by reviewing resident records, lease documentation, and financial transactions across a portfolio. The successful candidate will help strengthen compliance, improve operational consistency, and provide clear reporting that supports sound accounting and administrative practices.
Responsibilities:
- Examine resident files, lease documents, notices, renewals, rental changes, and related records to confirm accuracy, completeness, and compliance with company and legislative standards.
- Validate documentation tied to move-ins, move-outs, suite transfers, and lease updates, ensuring records are properly maintained across properties.
- Perform audits of leasing, resident services, and administrative workflows to assess alignment with internal controls, policies, and operating expectations.
- Identify discrepancies, process weaknesses, and areas of operational risk, then recommend practical corrective actions and workflow improvements.
- Prepare audit summaries and management reports that highlight trends, recurring issues, and the status of follow-up actions.
- Review resident ledgers, account balances, charges, credits, deposits, refunds, and adjustments to investigate inconsistencies and confirm accurate account activity.
- Assist with monthly, quarterly, and year-end accounting support, including record maintenance, financial analysis, and review of reporting packages for consistency.
- Monitor rent collection activity, outstanding balances, expense coding, and supporting documentation to help maintain reliable financial records.
- Contribute to the development of audit checklists, quality assurance tools, standard procedures, and special projects focused on operational excellence.
- Conduct ongoing reviews of accounting transactions and resident account records to detect errors, duplicate entries, missing documentation, or coding issues.
- Minimum 3 years of experience in property accounting, rental accounting, or a related accounting role.
- Hands-on knowledge of lease documentation, resident ledgers, account reconciliations, and core accounting functions.
- Experience reviewing financial records, account coding, and supporting documentation for accuracy and compliance.
- Proficiency with accounting software systems; experience with Yardi is strongly preferred.
- Strong understanding of tenant-related transactions, including rent charges, deposits, adjustments, and refunds.
- Ability to analyze data, identify discrepancies, and communicate findings through clear reports and recommendations.
- Strong organizational skills with a high level of accuracy when managing multiple files, records, and deadlines.
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