Position Number: 50022108 /
Department: AVP Development
Campus: Sir George Williams (Downtown)
Salary: $73,189.00 - $87,401.00 per annum
Union/Association/HR Policy: HR POLICIES
Posting deadline: July 16, 2026
Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role.
Recognized as one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: This posting represents a contract for the duration of two years.
SCOPE
Reporting to the Associate Vice-President, Development, the incumbent provides strategic, operational, and executive level coordination support to the Office of the Associate Vice President (AVP), Development. This role entails acting as a key integrator, aligning strategic objectives with operational execution of Development priorities and initiatives. It involves coordinating strategic initiatives, preparing materials for internal and external stakeholders, and supporting informed decision-making through research, analysis, and structured follow-ups.
PRIMARY RESPONSIBILITIES
• Serve as the primary coordination and operational support for the AVP, Development, enabling the effective daily functioning of the AVP’s office.
• Support planning, coordination, and tracking of initiatives within the AVP’s portfolio, monitoring timelines, deliverables, and follow up actions.
• Manage complex calendars, meetings, and workflow coordination, prioritizing requests in alignment with strategic objectives. Coordinate key meetings, anticipate upcoming needs, and synthesize information from various files to brief the AVP and support timely, well-informed decisions.
• Draft, review and analyze data and documentation from different stakeholders, ensuring strategic relevance and accuracy while maintaining sensitivity and confidentiality.
• Act as a key liaison between the AVP, Development and senior administrators, donors, volunteers, faculty leadership, and Advancement colleagues.
• Coordinate leadership, governance, and committee meetings, including agenda preparation, briefing materials, minutes, action tracking, and follow up.
• Anticipate operational needs and identify opportunities for process improvement within AVP’s office and the Development team.
• Manage the daily activities, the scheduling and resource management of special projects and initiatives.
• Maintain and update Advancement database records related to the AVP’s activities, including contact reports, follow up actions, and meeting outcomes.
• Support financial and administrative processes related to the AVP’s and Development team activities.
• Coordinate with central Advancement units (e.g., donor engagement, communications, information systems) to support Development and AVP led initiatives.
• Perform other related duties in support of AVP’s portfolio and the Development team.
QUALIFICATIONS
• Bachelor’s degree in Business Administration, Management, Communications, Public Administration, or another field relevant to the responsibilities of the position, with one to two years of work experience in a senior level office.
• Experience providing senior level operational support, preferably in a complex institutional environment such as a university, public sector, or advancement organization.
• Demonstrated experience supporting senior leadership, including coordination of executive priorities, meetings, documentation, and follow up.
• Good knowledge (Level 4) of spoken and written English and French, with the ability to draft, edit, and interpret complex written materials and communicate effectively with diverse internal and external stakeholders.
• Good knowledge (intermediate level) of Microsoft 365 applications Word, Excel, PowerPoint, Outlook, Teams, SharePoint; ability to prepare high quality documents, reports, presentations, and tracking tools.
• Proven ability to manage multiple priorities, exercise sound judgment, and work effectively in a fast paced, deadline driven environment.
• Excellent organizational, analytical, and problem-solving skills, with the ability to synthesize information and anticipate operational needs.
• Superior interpersonal and communication skills, including the ability to establish productive working relationships with senior administrators, colleagues, donors, volunteers, and external partners.
• Demonstrated discretion, professionalism, and strong sense of confidentiality when handling sensitive information.
• Customer service orientation.
• Ability to work independently and collaboratively within a team environment; adaptable and responsive to changing priorities.
• Experience working in Advancement, fundraising, or a complex institutional environment such as a university is an asset.
• Familiarity with Advancement or CRM database systems is an asset.
• Experience supporting executive offices, governance bodies, or senior leadership teams is an asset.
• Knowledge of project coordinator or process improvement principles is an asset.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
