Office Administrator
Overview:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for a variety of administrative tasks and will work closely with various departments to support their needs.
Responsibilities:
- To be the initial point of contact for clients by phone, email, and in person.
- Updating the office portals with the relevant data for each Trucks purchase and sales-related revenue and expense.
- Preparing the invoices for the Subcontractors and calculating the costs for the trips taken to deliver the trucks that were purchased to the office location.
- Coordinating the registration, certification, and inspection of trucks imported from the US market in accordance with Canadian standards, as well as paying the RIV Registrar of Imported Vehicles on time.
- Preparing the vendor cheques and contacting them to come retrieve them from the office.
- Keeping track of everyday visitors' logbooks and updating them in the portals with their complete contact details, including name, email, and address.
- Using Mailchimp to create the Trucks template advertisement and distribute it via email to each customer by extracting their contact information from the Customer Directory.
- Sorting and Distribution post.
- Organizing Couriers.
- Ensuring the Reception policies and procedures are up to date
- Perform other duties assigned by the supervisor
Skills:
- Strong organizational skills with the ability to multitask and prioritize workload effectively
- Excellent vendor management skills to ensure timely delivery of goods and services
- Ability to develop training materials and conduct employee training sessions
- Familiarity with phone systems and other office equipment
- Strong clerical skills, including data entry, filing, and document preparation
- Basic understanding of human resources principles and practices
- Supervisory experience is a plus
We offer competitive compensation based on experience.
If you are a motivated individual with excellent organizational skills, we would love to hear from you. Please submit your resume for consideration.
Job Type: Full-time
Pay: $18.00-$23.00 per hour
Education:
- Bachelor's Degree (preferred)
Language:
Work Location: In person
