HOOPP: The CFHT is a participating employer of the Healthcare Ontario Pension Plan (“HOOPP”).
Couchiching Family Health Team
Position: Payroll and Benefits Specialist (24 hours/wk)
Reports To: Director of Operations
Salary will be pro-rated to applicable FTE ($31,200 - $33,000) per year
Position Summary:
At Couchiching Family Health Team (CFHT), you will be part of a collaborative, multidisciplinary healthcare organization dedicated to improving the health and well-being of our community. We foster a supportive and respectful workplace where every team member’s contribution is valued.
Couchiching Family Health Team is seeking a Payroll & Benefits Specialist to support the timely and accurate administration of payroll, group benefit and pension plan programs. This role supports a multidisciplinary healthcare team and contributes to a positive employee experience by ensuring staff are paid correctly, understand their benefits, and receive consistent, reliable payroll services in accordance with funding and legislative requirements.
Roles and Responsibilities:
Payroll Administration
- Manage end-to-end payroll processing for all CFHT employees
- Review and approve employee timesheets to ensure alignment with organization policies and individual employment agreements
- Ensure payroll accuracy, timeliness, and compliance with Employment Standards Act (ESA), Income Tax Act and other relevant legislation.
- Process new hires, terminations, leaves, and status changes
- Calculate payroll adjustments and time off balances as required
- Prepare Records of Employment (ROEs)
- Respond to payroll-related employee inquiries confidentially and professionally
- Experience responding to employee inquiries in a service-oriented environment
- Prepare payroll and benefits data for reporting, budgeting, and year-end processes
- Calculate time off balances at year-end
- Complete year end tasks including adjustments, issuing T4s, and T4As
- Maintain accurate employee payroll and benefit records
- Experience with year-end payroll processes (T4s, T4As, pension reconciliations)
- Experience preparing reports for finance, audits, or funders
Benefits & Pension Administration
- Administer group benefits programs (health, dental, LTD, life insurance)
- Coordinate employee enrollment, changes, and terminations
- Administer legacy group registered retirement savings plan
- Support administration of pension plan, including:
- Enrollments
- Calculation of contributions
- Reporting and audits
- Educate employees on benefits and pension options
Employee Leave Administration
- Validate payroll, benefits, pension and RRSP information for employees requesting pregnancy or parental leaves
- Ensure administration of pension, RRSP and benefit programs for employees on leave align with CFHT policies and applicable legislation
Education/Specific Job Requirements:
- Diploma or degree in Payroll, Accounting, Human Resources, or related field
- Minimum 3–5 years of payroll and benefits administration experience
- Payroll Compliance Practitioner (PCP) designation or actively pursuing
- Strong knowledge of Ontario payroll legislation including Employment Standards Act (Ontario) Income Tax Act and Ontario Pension Benefits Act
- Advanced Excel skills used for payroll and benefits reconciliation and reporting
- Experience administering group benefits and pensions
- Experience with Payworks an asset
- High level of accuracy, discretion, and attention to detail
- Experience with healthcare, not for profit or publicly funded organizations preferred
- Successful Police Record Check with Vulnerable Sector Search
- Compliance with organizational vaccination requirements, including COVID-19 or other infectious disease vaccinations as recommended by public health authorities
Core Competencies:
- Excellent organizational and time-management skills
- Strong analytical and problem-solving abilities
- High level of accuracy, discretion, and attention to detail
- Clear and professional written and verbal communication
- Ability to manage confidential information with integrity
- Proactive, collaborative, and service-focused mindset
The Couchiching Family Health Team supports diversity, equity and a workplace free from harassment and discrimination. The CFHT is committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in our recruitment process, please advise the interview coordinator of any accommodations. The CFHT has an Accommodation Policy and Procedure to ensure you have access to a fair and equitable process. While we thank all applicants, only those contacted for an interview will be acknowledged.
Please submit cover letter and resume including position title in subject line to [email protected]
Pay: $52,000.00-$55,000.00 per year
Work Location: Hybrid remote in Orillia, ON L3V 5X1
