Company overview:
Solstice Environmental Management has been delivering specialized environmental services across western Canada since 2002. We work collaboratively with Indigenous Nations, as well as commercial, oil and gas, and municipal development clients to support responsible land use and sustainable outcomes.
Our core purpose, reclaiming value for future generations, guides everything we do. We apply practical, science-based expertise and respect the value of local and Indigenous knowledge to help clients understand risk, manage complexity, and deliver lasting environmental solutions.
At Solstice, empowered people drive results. Our interdisciplinary teams are trusted to think critically, take ownership, and adapt their approach to the unique needs of each project. We are service focused in how we work with clients and partners, and relentlessly accountable to quality, safety, and follow-through.
Our goal is to leave behind a positive legacy that goes beyond the immediate projects we complete to empower our clients with sustainable solutions.
The position:
A fixed-term full-time contract covering a maternity leave. This is a true generalist role for someone who is eager to learn, enjoys variety, and wants hands-on exposure to accounting, operations, and administration in a real business environment. You'll work closely with our CEO, CFO, Accounting Department Lead, and Project Managers, gaining broad experience across the company while helping keep day-to-day operations running smoothly.
This role is ideal for a recent graduate from a degree or diploma program, who is organized, personable, and excited to take on new and varied responsibilities. Full training will be provided — we're looking for the right attitude and work ethic more than specific prior experience.
The Business Generalist will assist with Day-to-Day administration activities:
Finance and Accounting:
o Day‑to‑day entries into the accounting system (GL entries, invoices, payments, journal entries as directed).
o Prepare and complete monthly bank reconciliations and credit card reconciliations.
o Generate routine AP and AR reports, distribute them to leadership, and flag issues (overdue accounts, unusual items).
Human Resources Administration and Onboarding
o Support HR administration tasks (documentation, personnel file updates, standard forms, and basic policy communication).
o Coordinate onboarding logistics for new hires: schedule orientation meetings, prepare checklists, ensure accounts, equipment, and documentation are in place.
o Maintain onboarding and HR process data in software systems.
Logistics and Office Coordination
o Accountable for the logistics function: office supplies, courier/shipping, room bookings, and general office coordination.
o Organize and coordinate internal meetings, scheduling, agendas, materials, minutes/notes, and follow‑up tracking.
o Responsible for planning and coordinating internal events (town halls, social events, training sessions), including venue/virtual logistics and communication.
Communications and General Assistance
o Manage phones and the general email mailbox: triage inquiries, route messages to the right person, and ensure timely responses.
o Provide general assistance to the leadership team and project teams (document formatting, simple data pulls, admin support).
Data Management and Systems
o Perform data entry and ensure data consistency between time‑tracking, HR, and finance systems.
o Handle general data management: keep records current, clean up duplicates, maintain structured folders and naming conventions, and support basic reporting from these data sets.
Other duties as assigned
