CentreCourt is seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our head office and play a key role in keeping the business running smoothly and efficiently. As the first point of contact for employees, visitors, consultants, vendors, and business partners, the Office Administrator plays an important role in creating a professional and welcoming environment while providing broad operational support across the organization. From managing front office operations and coordinating corporate events to supporting senior leadership and assisting with accounting administration, the Office Administrator serves as a key resource for employees across development, construction, finance, sales & marketing, and customer care. Reporting to the Vice President, Operations, the Office Administrator will oversee office operations, support internal teams, and help deliver a consistently positive experience for employees and guests. The ideal candidate is resourceful and service-oriented, with the ability to manage multiple priorities in a fast-paced environment. This role is well suited for someone who enjoys variety, takes ownership of their responsibilities, and takes pride in being the person others can rely on to get things done.
- Serve as the first point of contact for guests, vendors, employees, and other external stakeholders.
- Manage incoming calls, the general inbox, mail, courier services, and office correspondence.
- Coordinate visitor access, office security, and confidential document handling, including sealed tenders.
- Oversee the day-to-day operation of the office, coordinating with property management, vendors, and service providers.
- Maintain meeting rooms, kitchens, common areas, and office supplies.
- Coordinate office maintenance, equipment, technology, and employee onboarding activities, including workspace setup and access credentials.
- Provide administrative support including document preparation, filing, meeting materials, and internal communications.
- Coordinate meetings, calendars, catering, travel, gifts, and other administrative requests for senior leadership.
- Support company events, employee engagement initiatives, and office-wide activities.
- Administer corporate credit cards and process monthly expense reports.
- Support Accounting through cheque administration, invoice filing, courier coordination, and other administrative tasks.
- Maintain accurate records and supporting documentation for operational and financial activities.
- Previous experience in Office Administration, Reception, Executive Support, or a similar role.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Professional verbal and written communication skills.
- Exceptional customer service and interpersonal skills.
- High attention to detail and strong follow-through.
- Comfortable handling confidential and sensitive information.
- Strong proficiency with Microsoft Office Suite.
- Experience using Rydoo or similar expense management platforms is considered an asset.
- Self-starter who thrives in a fast-paced, team-oriented environment.
- Positive, proactive, and service-oriented approach to work.
- Undergraduate or graduate degree in Business (e.g., B. Comm., MBA) from a top-tier institution and/or a law degree from a leading law school (e.g., JD or JD/MBA)
- Demonstrated record of academic and extracurricular excellence
- 2–4 years of work experience in investment banking, real estate, private equity, management consulting, law, accounting, or a similarly rigorous, analytical, and fast-paced business environment
- Proven history of high performance, strong ownership of projects, and progressively increasing responsibility
- Experience managing complex workstreams, problem-solving without a predefined playbook, and incorporating feedback to drive continuous improvement
- Entrepreneurial mindset with a desire to grow within a high-performing, flat, meritocratic organization
- Self-motivated and capable of operating independently within a lean, collaborative team structure
- Strong critical thinking and problem-solving skills, coupled with sound judgment
- Excellent written and verbal communication skills, with the ability to present ideas clearly and persuasively
- Advanced proficiency in Microsoft Excel, including strong financial modeling and analytical capabilities
- Exceptional organizational and time management skills, with the ability to prioritize effectively and manage multiple deadlines
- Strong work ethic and flexibility to work beyond core hours as required
- Prior real estate experience is not required; however, a genuine interest in real estate development is essential
