Spruce It Up Garden Centre
Calgary, Alberta
Full-Time | 6-Month Contract
Reports To: Controller
Compensation & Benefits
- Competitive compensation based on experience and qualifications.
- Participation in the Company benefits program.
- Opportunity to work directly on key purchasing, inventory, and business improvement initiatives.
- Exposure to purchasing, inventory management, business intelligence, and operational reporting.
- Potential for future opportunities as the business evolves.
About the Role
Spruce It Up Garden Centre is looking for a highly organized, analytical, and self-motivated individual to help lead a major purchasing, inventory, and business intelligence initiative.
This is not a traditional administrative assistant position. We are looking for someone who can take ownership of projects, gather information from multiple departments and suppliers, maintain accurate spreadsheets and dashboards, and ensure that ideas are followed through from concept to completion.
This six-month contract position has been created to support several strategic initiatives focused on purchasing, inventory visibility, business reporting, process improvement, and operational efficiency.
The successful candidate will report to the Controller and work closely with leadership, suppliers, accounting, operations, and department managers. They will also act as the internal liaison for AI-assisted analysis, helping provide accurate business information, organize files, review results, and turn recommendations into action.
Key Responsibilities
- Maintain purchasing, inventory, and supplier databases.
- Collect, organize, and analyze purchasing, inventory, sales, and supplier information.
- Export and prepare data from Lightspeed and other business systems.
- Track purchase orders, supplier confirmations, freight quotations, and delivery schedules.
- Compare supplier pricing, freight costs, and landed costs.
- Build and maintain spreadsheets, dashboards, and reports.
- Support inventory planning and purchasing analysis.
- Identify slow-moving inventory, dead stock, margin concerns, and purchasing opportunities.
- Assist with supplier scorecards and performance tracking.
- Prepare summaries and recommendations for leadership.
- Maintain organized digital records and documentation.
- Follow up on projects, information requests, and deadlines.
- Assist with operational, financial, and reporting projects as required.
- Support automation and process improvement initiatives.
Qualifications
Required
- Advanced Excel or Google Sheets skills.
- Strong attention to detail and accuracy.
- Excellent organizational skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines.
- Strong analytical and problem-solving skills.
- Experience working with purchasing, inventory, accounting, operations, retail, or business data.
Preferred
- Experience with Lightspeed Retail or similar inventory/POS software.
- Experience building dashboards and reports.
- Familiarity with Microsoft 365 and cloud-based file systems.
- Experience using AI tools such as Claude AI, Microsoft Copilot, or similar platforms.
- Experience in purchasing, inventory control, retail operations, or business analysis.
Who Will Succeed in This Role?
You are:
- Organized and dependable.
- Curious and eager to learn.
- Proactive and self-motivated.
- Comfortable working with detailed information.
- Able to take ownership of projects.
- Confident following up with suppliers and internal teams.
- Interested in improving how a business operates.
Why Join Spruce It Up?
Spruce It Up is a growing Calgary-based garden centre and service business with opportunities across retail, landscaping, tree care, and lawn services.
This position offers the opportunity to help improve purchasing systems, inventory reporting, and business processes while gaining exposure to the operational and financial side of a growing company.
Work Location: In person
