Facilities Department
CUPE, Regular, Full-time
Internal applicants from CUPE Local 3799 will be given priority consideration.
Reporting to the Office Administrator in the Office of Shared Services, you will provide administrative support to Facilities operations.
Responsibilities
Duties include but are not limited to:
- Distributing and receiving access devices, ensuring proper authorization is obtained and deposits processed;
- Providing support to various committees including taking minutes, sending out materials, and arranging meetings;
- Maintaining and managing relevant databases such as TS1000, Enterprise, and TMA Systems for service requests and access issuance;
- Coordinating and processing service requests including producing work orders, expediting and coordinating materials, monitoring operations radio, liaising with maintenance personnel;
- Filing, data entry, invoice tracking, liaising with internal and external contacts, preparing reports, spreadsheets, project documentation, and other administrative support duties;
- Monitoring, reconciling, and authorizing purchases of goods and services using a procurement card;
- Maintaining a computerized office calendar, scheduling appointments, booking trave arrangements; and
- Providing relief coverage for other administrative positions within the department as required.
Qualifications
The successful candidate will possess the following:
- A one-year certificate in office or business administration;
- A minimum of 3 years’ direct related work experience;
- The ability to skillfully deal with phone, in-person requests and emergencies from the University community, external contacts and the public is essential;
- Proficiency in the MS Office Suite (Word, Excel, Outlook, Access), and other database software (i.e. TS1000, TMA);
- A strong customer service focus;
- Excellent organizational and communication skills;
- The demonstrated ability to multitask and prioritize workload in a fast-paced environment; and
- Strong attention to detail, the ability to seek out information, and a high level of accountability is required.
An equivalent combination of education and experience will be considered.
Salary
This position has been classified at a Grade 4. The annual salary range for this position is $51,287.60 to $53,398.80 and the normal starting salary will be $51,287.60.
UNBC offers employee tuition waivers (including spouse and dependents), excellent benefit and pension packages, employee training and development opportunities, as well as relocation assistance. For more details please see:
http://www.unbc.ca/human-resources/employee-benefits
http://www.unbc.ca/human-resources/unbc-pension-plan
Normal hours of work will be 8:30am – 4:30pm, Monday through Friday.
Our Commitment to Diversity and Employment Equity
The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC’s motto ‘En Cha Huná translates to “they also live” and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.
Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
About UNBC
Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada’s best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC’s excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.
Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC’s largest campus in Prince George is located on the traditional unceded territory of the Lheidli T’enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.
UNBC consistently ranks in the top three in its category in the annual Maclean’s university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.
With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~80,000 people with impressive cultural, educational, and recreational amenities. For more information about living and working in Prince George, please refer to http://www.unbc.ca/experience and https://moveupprincegeorge.ca. Make your mark with this leading post-secondary institution.
To Apply
Applicants should create an applicant profile and apply on this position by uploading and submitting a cover letter and resume. This position is part of CUPE Local 3799 and is an on-campus position, based at the Prince George campus.
The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.
Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at [email protected]. Any personal information provided will be maintained in confidence.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.
UNBC does not use artificial intelligence to screen candidate applications.
Applications will be accepted until 4:30PM on August 10, 2026.
