Data Entry Clerk (Temporary Contract)
Location: Halifax, NS (Full-Time, Onsite)
Pay Rate: $17.00 per hour
Contract Duration: July 13, 2026 – September 18, 2026
Job Overview
We are currently seeking a detail-oriented and organized Data Entry Clerk to join our clients team on a temporary full-time contract in Halifax. This role supports the implementation of a new online database system (AMS) by entering client information that was not transferred during the migration from the legacy system. The successful candidate will also assist with the reissuance of Certificate of Qualification documents and identification cards following regulatory changes.
This position is ideal for someone with strong data entry skills, excellent attention to detail, and the ability to manage both digital and physical records in a fast-paced office environment.
Key Responsibilities
- Accurately enter client information into the Agency Management System (AMS).
- Review, verify, and update client records to ensure accuracy and completeness.
- Identify and correct data discrepancies while maintaining data integrity.
- Process and prepare Certificate of Qualification documents and ID cards for reissuance.
- Organize, maintain, retrieve, and archive physical and electronic records.
- Perform records management duties, including filing, scanning, indexing, and document organization.
- Sort, label, and prepare files for storage and retrieval.
- Assist with document quality control and maintain confidentiality of sensitive information.
- Lift, move, organize, and transport file boxes and records as required (up to approximately 30 lbs).
- Prepare files and documentation for scanning and electronic storage.
- Support inventory and organization of archived records and office files.
- Work collaboratively with team members to meet daily productivity and project deadlines.
- Perform general administrative and clerical duties as assigned.
Qualifications
- Previous experience in data entry, records management, administrative support, or clerical work is preferred.
- Strong typing skills with a high level of accuracy and attention to detail.
- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Experience working with databases or record management systems is an asset.
- Excellent organizational and time management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.
- Physically capable of lifting and moving file boxes and archived records.
Required Skills
- Accurate data entry and keyboarding
- Records and document management
- File organization and document scanning
- Attention to detail
- Time management
- Problem-solving
- Teamwork and communication
- Basic computer proficiency
- Ability to handle confidential information
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Ability to lift and carry boxes of files weighing up to approximately 30 lbs.
- Frequent filing, bending, reaching, and organizing physical records.
Schedule
- Full-Time
- Monday to Friday
- Onsite in Halifax
Submission Requirements
Applicants must submit:
- Updated Resume
- Day and Month of Birth
Job Types: Full-time, Temporary, Fixed term contract
Contract length: 2 months
Pay: $17.00 per hour
Expected hours: 37.5 per week
Work Location: In person
