Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to manage our office operations efficiently. The ideal candidate will be responsible for overseeing administrative tasks, ensuring smooth communication between departments, and providing support to both staff and clients. This role requires a proactive individual who can multitask effectively and maintain a professional demeanor in a fast-paced environment.
Duties
- Perform clerical duties including filing, data entry, and managing correspondence.
- Oversee vendor management to ensure timely delivery of services and supplies.
- Operate phone systems to handle incoming calls, direct inquiries, and provide information as needed.
- Communicate effectively with team members and clients to facilitate smooth operations.
- Manage front desk activities, greeting visitors and ensuring a welcoming environment.
- Supervise administrative staff, providing guidance and support as necessary.
- Utilize QuickBooks for financial record keeping and invoicing processes.
- Engage in team management activities to foster collaboration and productivity within the office.
- Develop training programs for new hires to ensure they are well-equipped for their roles.
Skills
- Strong clerical skills with attention to detail and accuracy in documentation.
- Experience in vendor management is preferred to maintain effective supplier relationships.
- Proficiency in operating phone systems and managing communications efficiently.
- Excellent communication skills, both verbal and written, to interact with diverse stakeholders.
- Front desk experience is a plus for managing visitor interactions professionally.
- Supervising skills to lead administrative teams effectively towards achieving organizational goals.
- Familiarity with QuickBooks or similar accounting software for financial management tasks.
- Proven team management abilities that encourage collaboration among team members.
- Experience in training development to enhance employee performance and onboarding processes.
If you are looking for an opportunity to contribute positively to an organization while developing your administrative skills further, we encourage you to apply for the Office Administrator position today!
Candidates with Canadian Education are preferred.
Job Type: Full-time
Pay: From $17.00 per hour
Work Location: In person
