Job Summary
We are seeking a highly organized and proactive Personal Assistant to support executive-level management with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in office software. This role offers an opportunity to work in a dynamic environment where attention to detail and professionalism are essential. The position is paid and suitable for candidates with relevant office experience or those eager to develop their administrative skills.
Responsibilities
- Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events efficiently.
- Handle incoming calls using multi-line phone systems with professional phone etiquette, directing inquiries appropriately.
- Prepare, proofread, and edit correspondence, reports, and documents to ensure accuracy and clarity.
- Perform data entry tasks with high accuracy using Microsoft Office applications, including Word and Excel.
- Organize files, maintain records, and ensure proper filing systems are in place for easy retrieval of documents.
- Assist with bookkeeping tasks using QuickBooks and manage basic bookkeeping responsibilities.
- Coordinate travel arrangements and prepare itineraries as needed.
- Support front desk duties such as greeting visitors, managing mail, and handling general inquiries.
- Use DocuSign for electronic document signing processes efficiently.
- Provide excellent customer service by addressing inquiries promptly and professionally.
- Assist with special projects or tasks as assigned by management to ensure smooth daily operations.
Qualifications
- Proven experience in an office environment or administrative support role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and familiarity with multi-line phone systems.
- Experience with QuickBooks, bookkeeping, data entry, filing, proofreading, and office management tools such as DocuSign is highly desirable.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills with professional phone etiquette.
- Ability to handle confidential information discreetly and responsibly.
- Detail-oriented with excellent proofreading skills to ensure accuracy in all work products.
- Capable of multitasking efficiently in a fast-paced environment while maintaining a positive attitude.
This position provides an excellent opportunity for motivated individuals seeking to develop their administrative expertise within a supportive team environment.
Pay: $22.00-$24.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
- Work from home
Work Location: Hybrid remote in North York, ON M3N 1H7
