Legal Administrative Assistant — Flexible Hours Available
We are a growing immigration and citizenship law firm looking for an experienced Legal Administrative Assistant to join our team. This role is ideal for someone who already understands how a law office works, is familiar with Clio, and wants a stable, respectful workplace with flexibility, benefits, and room to contribute meaningfully.
Our firm assists clients with a wide range of Canadian immigration and citizenship matters, including permanent residence, work permits, family-based applications, proof of citizenship, citizenship by descent, complex status issues, and citizenship-related files involving recent changes under Bill C-3.
Our principal lawyer, Amandeep Hayer, has been actively involved in citizenship law reform and advocacy, including work connected to Bill C-3 and issues affecting “Lost Canadians,” citizenship by descent, and families impacted by Canada’s first-generation limit. This means our team is not only working on day-to-day immigration files, but also supporting legal work connected to an evolving and important area of Canadian citizenship law.
We are also a family-supportive workplace. We understand that strong employees often have responsibilities outside the office, including children, caregiving, school schedules, appointments, and family commitments. We try to build our office systems around clear communication, reasonable flexibility, and mutual respect, so that people can do excellent work without feeling like they have to choose between their career and their family.
This position may be a strong fit for someone returning to the workforce, balancing family or caregiving responsibilities, or looking for a law office role with more predictable expectations and a supportive team environment.
About the Role
You will support the firm’s lawyers, articling student, and office manager with day-to-day legal administration, client communication, file management, document preparation, and application support. The ideal candidate will be organized, reliable, detail-oriented, and comfortable working within a regulated professional environment.
Experience in a Canadian law office is strongly preferred. Familiarity with immigration or citizenship law is an asset, but not required.
Responsibilities
- Open, organize, and maintain client files in Clio
- Assist with immigration and citizenship files, including proof of citizenship, citizenship by descent, permanent residence, work permit, and related applications
- Support citizenship-related files involving document collection, family history, timelines, prior citizenship status, and records needed for legal review
- Help prepare application packages and supporting documents for review by the legal team
- Assist with document preparation, proofreading, scanning, uploading, and filing
- Help manage deadlines, follow-ups, appointments, reminders, and lawyer calendars
- Communicate professionally with clients by phone and email
- Support client intake, consultation preparation, and file updates
- Maintain organized digital records and ensure documents are saved correctly
- Assist with billing, payment tracking, and basic administrative bookkeeping through Clio
- Prepare correspondence and client-facing documents
- Support the office manager and legal team with daily workflow
- Help ensure client information is handled confidentially and in accordance with law office obligations
- Follow office procedures and understand the importance of compliance with Law Society of British Columbia expectations, including confidentiality, professionalism, and proper file handling
Requirements
- Prior experience in a law office or legal administrative role
- Experience using Clio or similar legal practice management software
- Strong understanding of legal office procedures, file management, deadlines, and confidentiality
- Familiarity with LSBC professional expectations and the importance of client confidentiality
- Strong written and verbal communication skills
- Excellent attention to detail and proofreading ability
- Comfortable using Microsoft Office, Outlook, PDF tools, and cloud-based file systems
- Ability to manage multiple files and tasks without losing track of details
- Professional phone and email etiquette
- Reliable, organized, and able to work independently once trained
- Immigration law or citizenship law experience is an asset, but not required
- Experience with citizenship, proof of citizenship, or status-related files is a strong asset
What We Offer
- Flexible hours for the right candidate
- Benefits
- A family-supportive work environment
- Reasonable flexibility for family, caregiving, school, and appointment-related responsibilities
- Supportive, respectful team culture
- Training on our internal procedures
- A professional workplace that values communication, reliability, and work-life balance
- Opportunity to work on meaningful immigration and citizenship matters
- Exposure to current citizenship law issues, including work connected to Bill C-3, Lost Canadians, and citizenship by descent
- Predictable office systems and a team-focused culture
- A growing practice where experienced legal support staff are valued
Ideal Candidate
The ideal candidate is someone who has worked in a law office before and understands that legal administration requires care, discretion, and attention to detail. You do not need to be the loudest person in the room — but you should be dependable, organized, and comfortable communicating clearly with clients and coworkers.
We are especially interested in candidates who are looking for a stable long-term role and who may value a family-supportive workplace with reasonable flexibility. This role may be a strong fit for someone returning to the workforce, balancing parenting or caregiving responsibilities, or looking for a legal office role where experience, reliability, and good judgment are valued.
This is a good opportunity for someone who wants to use their legal office experience in a practice area that has a real impact on clients’ lives, while working in a firm that has contributed to important citizenship law reform in Canada.
How to Apply
To apply, please email your application to Amandeep Hayer at [email protected] with the subject line HY208.
Please include:
- Your resume
- Three references
- A writing sample
Your writing sample does not need to be immigration-related, but it should demonstrate clear writing, attention to detail, and professional judgment. Please do not submit any confidential, privileged, or client-identifying material.
Applications that do not follow these instructions, including applications that use a different subject line or fail to include the requested materials, will be rejected without further review.
Pay: $17.85-$32.18 per hour
Benefits:
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
Work Location: In person
