Our client is a highly regarded specialized medical clinic in Southeast Calgary that has built a reputation not only for exceptional patient care, but also for its outstanding workplace culture. Their team is friendly, compassionate, collaborative, and genuinely enjoys working together, creating an environment where employees are supported, appreciated, and encouraged to succeed. As the clinic continues to grow, they are looking to welcome an experienced Medical Office Administrator to become an integral part of their team.
This position will begin on a part-time basis (2–3 days per week) before transitioning to full-time hours towards the end of the year, making it an excellent opportunity for someone seeking long-term stability with a thriving and expanding organization.
The ideal candidate is an experienced Medical Office Administrator who is passionate about delivering exceptional patient care and creating a positive experience for every individual who walks through the door. They are a proactive team player with a strong customer service mindset, a willingness to jump in wherever needed, and a “no task is beneath me” attitude. While the successful candidate will bring previous MOA experience, the clinic is happy to provide additional training to someone who is eager to learn, embraces collaboration, and takes pride in supporting both patients and colleagues.
If you’re looking to join a welcoming team where your contributions are valued and your work truly makes a difference, we’d love to hear from you. Come be part of a fantastic group of professionals who are committed to providing exceptional care while supporting one another every step of the way.
Duties and Responsibilities:
The key job functions are:
- Welcome and check patients in and out of the clinic in a friendly, professional manner.
- Answer incoming telephone calls and respond to patient inquiries.
- Schedule appointments and manage physician calendars.
- Process referrals and maintain accurate patient records.
- Escort patients to examination rooms and prepare them for appointments.
- Obtain and record basic patient vitals, including height, weight, and blood pressure.
- Educate patients on the use of glucometers and provide basic instruction as required.
- Support physicians and the clinical team with day-to-day administrative and operational tasks.
- Maintain patient confidentiality and ensure accurate documentation.
- Contribute to a collaborative team environment and assist with additional duties as needed.
Education:
- Medical Office Assistant certification is considered a strong asset.
Experience:
- 2+ years working as a Medical Office Administrator is required.
- Experience in a General Practice (GP) or community medical clinic is strongly preferred.
- Experience taking and recording basic patient vitals.
Skills:
- Compassionate, patient-focused approach with a genuine desire to provide an exceptional patient experience.
- Outstanding customer service and interpersonal skills, with the ability to build rapport with patients from diverse backgrounds.
- Strong communication skills, both verbal and written, with a professional and friendly demeanor.
- Highly organized with excellent attention to detail and the ability to manage multiple priorities in a fast-paced clinical environment.
- Comfortable using medical software and technology, with the ability to quickly learn new systems and processes.
- Ability to work independently while thriving in a collaborative, team-oriented environment.
- Flexible, proactive, and willing to step in wherever support is needed.
- Professional, dependable, and committed to maintaining patient confidentiality and delivering high-quality care.
Base Salary: $23-26 per hour
- Salary based on experience.
Work Hours:
- 8:30am – 4:30pm
- Part-time to start (approximately 2–3 days per week)
- Preferred days: Tuesday, Wednesday, and Thursday
- Transition to full-time hours beginning in and around December 2026
Additional Notes:
- This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
- All applicants must be authorized to work in Canada to be considered for employment.
About Staffing® recruiters are Alberta’s experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.
The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on.
Pay: $23.00-$26.00 per hour
Application question(s):
- This role is commencing part-time (2-3 days per week), and will be increasing to full-time hours (5 days per week) around December 2026. Are you okay with this?
Experience:
- Medical office: 2 years (required)
- GP, community, or specialized clinic: 1 year (required)
Licence/Certification:
- Driving license (preferred)
Work Location: In person
