1 Year Contract with Possibility of Permanency
Position Summary:
Working directly with the management team of the Consultation department, the Finance Operations Manager acts as an integral part of the management reporting process, preparing and reviewing invoices, charges, and budget performance, and bringing key financial issues, variances and discrepancies to the team’s attention and recommends corrective action. Establishes relationships with key business contacts, working closely with proponents as required to define financial and operational metrics, analytics, reporting and advisory services in support of departmental objectives. Identifies, communicates and assists with managing financial risks and opportunities.
DUTIES AND RESPONSIBILITIES:
1. Invoicing and Billing
- Maintains a thorough and accurate database of incoming and outgoing invoices to support the financial picture of the department, including the provision of adequate tracking of budgets, expenses, and payments, and ensures that follow-up is conducted where required
- Conducting verification of incoming invoices with PCs, conducting follow-up as required
- Meets a minimum of quarterly with project coordinators to review expenses, payments received, and create invoices to proponents using approved financial software
- Conducts day-to-day outreach for payments;
- Responds to payment inquiries;
- Responds to dispute matters; conducts follow-up and amends invoicing accordingly;
- Ensures financial information flows between the Consultation department and the AOPFN Finance department;
- Manage approved financial software.
2. Budgets and Analysis
- Assists with the preparation of annual operating and project budgets;
- Conducts monthly variances of expenses and payments; works directly with the AOPFN Finance department to correct any errors; conducts amendments as required to departmental records;
- Maintains an accurate and up-to-date filing system of expenditures and payments (i.e. requisitions, invoices, payment receipts) to ensure that all information is available to the departmental staff when required;
- Delivering relevant financial and operational reporting packages, including variance analysis for expenses in a timely and consistent manner;
- Oversees and monitors monthly close, meeting all monthly deadlines on a consistent basis.
- Manages monthly account reconciliation process for departmental accruals and related balance sheet accounts.
3. Collaborative Practice
- Establishes and executes financial controls and accounting procedures within the department in accordance with AOPFN protocols.
- Lead and assist the Department Manager with developing, implementing, and amending internal policies and procedures to ensure effective program operations
- Liaison with the AOPFN Finance department to prepare and present financials to project teams.
- Identifying, communicating, and managing financial risks and opportunities
- Communicate highly detailed and technical financial information to all levels of the organization
- Participates in meetings with governments, private/corporate sectors, and stakeholders as required
- Provides oral and written input at regular weekly team meetings, and other meetings when required
- Develop and maintain strong positive relationships with prospective and current partners, venture organizations, public-sector contacts and Algonquins of Pikwakanagan First Nation membership.
- Liaise with federal, provincial and regional agencies.
4. Human Resources and Administration
- Manages the employment, promotion, discipline, and termination of assigned employees;
- Provides direct supervision, guidance, and mentorship of assigned employees;
- Provides support or leads the department recruitment and hiring;
- Support and coordinate the department onboarding and training framework to ensure the roles and responsibilities of staff are clear and updated;
- Maintains sound records management practices, information management systems, confidentiality, and privacy of information related to AOPFN;
- Provides decisions and recommendations using judgment and following the administrative policy of the First Nation.
- Conducts annual performance evaluations and supports training plans;
- Administer and manage end-to-end human resources and performance management policies and procedures;
- Directs the completion of all administrative tasks i.e., correspondence, filing systems, bring forward systems, preparing financial and narrative reports, letters, briefing notes, etc.
- Introduce new systems and tools to enhance the department's efficiency, including creating training procedures on implementation.
5. Safety and Risk Management
- Ensures the thorough and complete protection of privacy, confidentiality and safeguarding of information, potential projects and staff and matters of sensitivity.
6. Other
- Performs other related duties as may be required by the Manager, Consultation.
For full Job Description please email [email protected]
REQURIEMENTS:
- Post-Secondary Certification/Diploma/Degree education in a business, financial management, or related field with a minimum of one (1) year of direct experience in financial management.
How to Apply
- Cover Letter
- Current Resume
- Three (3) professional/work-related references that include name, phone number and email address.
Submit to:
Human Resources Department
Algonquins of Pikwakanagan First Nation
1657A Mishomis Inamo, Pikwakanagan, Ontario, K0J 1X0
[email protected]
Subject Line: Finance Operations Manager
Please allow for 24 hours to receive a ‘Confirmed Receipt’ of your application submission should you apply via email.
Application Procedure: Interested persons must submit a resume demonstrating that they meet the requirements outlined and the names and day contact telephone numbers of three (3) professional references.
Screening Procedure: Applicant must not be a member of the supervisor’s immediate family. The best qualified candidate will be defined and determined so as to include the following: Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to:
a) the qualified indigenous person who is an Algonquin; then to,
b) the qualified indigenous person; then to,
c) the qualified non-indigenous candidate.
Interviews: Interviews will be conducted in-person or virtually by Teams Meeting. AOPFN has the right to shortlist for interview/assessment purposes of the five (5) most qualified persons and typically establishes an eligibility list.
Employee Benefits:
- Pension Plan for Perm EE
- Paid Sick Days
- 4% Vacation
- Holiday Shutdown (Conditions Apply)
- 14 Provincial and Federal Statutory Holidays
- Half days on Fridays prior to holiday Mondays (Conditions Apply)
- Health Spending Account (Dental, Vision, Prescriptions, etc.)
- Milestone Recognitions & Rewards
We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We therefore encourage women, Indigenous peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups.
AOPFN is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the recruitment representative in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Pay: $72,800.00-$80,358.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
Application deadline: 2026-05-22
