Overview
We are seeking a professional and organized Receptionist/Administrator to join our team. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions within our office. The ideal candidate will possess strong clerical skills, proficiency in office software, and excellent communication abilities to manage front desk responsibilities effectively.
Duties
- Greet visitors and clients with professionalism and courtesy at the front desk
- Manage multi-line phone systems, directing calls and taking messages as needed
- Handle appointment scheduling and coordinate meetings for staff and clients
- Maintain organized filing systems, both physical and digital, including document management and record keeping
- Assist with billing, bookkeeping, and basic QuickBooks entries to support financial processes
- Support customer service efforts by addressing inquiries promptly and professionally
- Proofread documents for accuracy and clarity before distribution
- Manage correspondence via email and phone to ensure timely communication
- Perform general clerical duties such as photocopying, faxing, and mailing
Qualifications
- Proven experience in office administration or clerical roles, preferably in a medical or dental office setting
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry systems
- Experience with QuickBooks or bookkeeping is a plus
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional customer service skills with professional phone etiquette
- Attention to detail for proofreading and data accuracy
- Prior experience managing multi-line phone systems and front desk operations preferred
- Ability to handle confidential information discreetly
- Strong organizational skills with the ability to prioritize tasks effectively
- Previous experience in medical or dental offices is advantageous but not required
This role offers an opportunity to be an integral part of a dynamic team while developing valuable administrative skills. We value professionalism, attention to detail, and a friendly demeanor in our candidates.
Job Type: Part-time
Pay: $18.00-$23.00 per hour
Benefits:
- Flexible schedule
- On-site parking
Work Location: In person
