Responsibilities
1. Managing the school financial records and coordinating the preparation of the annual budget:
- Coordinates the preparation of the school budget, provides pertinent financial data to stakeholders, and makes recommendations concerning the setting of budget priorities;
- Ensures the timely and accurate preparation of journal entries and budget transfers;
- Monitors spending and provides reports to administration, making recommendations with respect to increased efficiencies;
- Ensures the accuracy and timeliness of monthly financial reports, preparing adjustments as required;
- Ensures the accurate maintenance of records of school/ project expenditures and revenues for decentralized and school generated funds;
- Makes recommendations concerning procedures for school opening and closing;
2. Managing the receipt, recording and depositing all cash and other negotiable items;
- Manages the intake of funds from cash, cheque and credit cards; debit cards, issues receipts, prepares and processes bank deposits;
- Performs bank reconciliations in a timely manner, and ensures that deposits are recorded accurately in the appropriate general ledger accounts;
- Monitors bank account levels and manages school investments;
- Manages petty cash funds, disburses cash, and issues cheques in payment of expenditures;
- Responsible for the collection of accounts and NSF cheques;
- Coordinates text book rentals and the collection/ refunding of school fees, oversees the assignment of locks and lockers, manages the inventory of Purchase Cards (PC’s), distribution of keys, bus passes, parking assignments, and other related items.
3. Managing the procurement, distribution and receipt goods and services;
- Prepares purchase requisitions and disbursement vouchers for supplies, equipment and services, and ensures the accurate maintenance of files of requisitions and purchase orders;
- Oversees the receipt, verification and distribution of incoming supplies and equipment and verification of suppliers’ invoices for payment;
- Maintains inventory of equipment and makes recommendations for repair/ replacement, and surpluses equipment as required;
- Prepares directive to invoice for services related to projects and memoranda of understanding and student accounts.
4. Assigning work and providing direction to other support staff, as required;
5. Advising school administration with respect to CBE administrative regulations and practices as they pertain to finances and purchasing.
Qualifications
Education and Experience
- Completion of a two year post-secondary program in accounting.
- Two years of progressively more responsible and related experience which includes the analysis, summary and interpretation of financial information, preferably in a complex, service-orientated work environment.
Demonstrated Skills and Competencies
- Demonstrated experience with accounting and management software is required.
- Must possess demonstrated integrity and trustworthiness. The ability to work in a collaborative work environment, to multi-task, and the ability to work independently is required.
- Must be able to relate positively to students, staff, parents and suppliers.
- Excellent organizational skills are required.
- Personal suitability.
