Permanent Full Time 40 Hours, Monday to Friday 8am-4pm
What You'll Do
As the Administrative Coordinator, you will play a key role in supporting the day-to-day operations of the organization. Working closely with the leadership and administrative teams, you will help ensure our offices, employees, and administrative processes operate efficiently and effectively.
Key responsibilities include:
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Serve as the first point of contact for employees, visitors, and external partners by managing reception, communications, and general inquiries.
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Coordinate staffing schedules, shift coverage, and maintain related administrative records.
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Support employee onboarding, orientations, and training coordination.
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Assist with payroll processing, timecard administration, and employee record management.
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Maintain accurate employee information and support HR processes, including leave administration, probation tracking, and employment documentation.
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Monitor employee certifications, training requirements, and compliance deadlines.
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Organize staff recognition initiatives, team-building activities, and other employee engagement events.
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Manage general office administration, including correspondence, supplies, and organizational communications.
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Provide administrative support and backup assistance to the Business Administration team as required.
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Participate in the organization's on-call rotation and perform other related duties as assigned.
What You'll Bring
The successful candidate will possess:
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An Administrative Certificate or Diploma, or an equivalent combination of education and experience.
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A clear Criminal Record Check and Vulnerable Sector Check.
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Strong verbal and written communication skills, with proficiency in English.
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Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.
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Excellent organizational, time management, and multitasking skills, with the ability to prioritize competing demands.
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Strong attention to detail and the ability to meet deadlines in a fast-paced environment.
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Excellent interpersonal skills, with the ability to work collaboratively and foster positive working relationships.
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The ability to work independently, demonstrate initiative, and adapt to changing priorities.
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A positive, professional attitude and a demonstrated commitment to reliability and consistent attendance.
Why Join Us?
You will be part of a collaborative team dedicated to making a positive difference in the lives of the individuals and communities we serve. We offer a supportive work environment where teamwork, innovation, and employee well-being are valued.
All qualified candidates are encouraged to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
