Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.
Requisition ID: 11615
Hours Per Week: 35
Department: Facilities Services
No Months Per Year: 12
Position Status: Permanent
Employee Group: OOS
Rate of Pay: $52,200 - $65,200
Posting Closing Date: 8/7/26
The Administrative Coordinator, Facility Services, provides administrative and coordination support to the Chief Facilities and Technology Officer (CFTO) and the Facility Services team. The role supports day-to-day activities by coordinating schedules, preparing documentation, and assisting with communication and logistical requirements. The position contributes to efficient operations through accurate, timely, and well-organized support.
RESPONSIBILITIES & ACTIVITIES
Executive Leadership Support (50%)
Coordinate Facility Services Support (40%)
-
Act as the first point of contact for the office, receiving visitors, phone calls, and email messages to provide timely responses or direct inquiries to appropriate team members.
-
Coordinate and book Department meetings and events to support effective delivery
-
Support the leadership team with the preparation and coordination of presentations and events.
-
Manage bookings for Professional Development events to ensure proper scheduling and attendance.
-
Liaise with the Facility Services finance team to assist in tracking event-related expenses, as required
-
Maintain and update the department’s SharePoint site to ensure accurate and up-to-date information.
-
Review and update department portal pages to maintain accuracy and relevance.
-
Participate in planning meetings to support coordination and information sharing.
-
Coordinate special events and celebrations to foster team spirit and collaboration.
-
Send meeting and event invitations, track attendance, and coordinate post-event communications, including the distribution of meeting notes, presentations, and audiovisual materials.
Administrative Operations Support (10%)
-
Maintain organized filing systems, records, and departmental documentation in accordance with established procedures
-
Monitor administrative processes and identify routine issues, escalating as required
-
Support the preparation and distribution of reports, documents, and correspondence
-
Ensure accuracy and completeness of data and records used by the department
-
Assist with onboarding logistics and administrative setup for new staff
-
Engage in professional development activities to stay updated with industry standards and practices.
KNOWLEDGE, SKILLS, & COMPETENCIES
Knowledge:
Skills:
Competencies:
WHAT WE OFFER:
Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.
As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.
Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.
Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.
Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.
