Company Overview
D on D Dental is dedicated to creating a warm, welcoming environment where patients and their families feel comfortable and cared for. Committed to excellence, the team emphasizes patient involvement and staying current with the latest advancements in dental science and technology.
Overview
We are seeking an energetic and highly organized Personal Assistant to support our CEO. This vital role involves managing daily schedules, handling correspondence, coordinating appointments, and ensuring smooth administrative operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to help our leadership team stay focused and efficient.
Responsibilities
- Manage the CEO’s calendar using Microsoft Outlook Calendar, scheduling appointments, meetings, and travel arrangements with precision.
- Handle incoming calls with professional phone etiquette, screening and directing inquiries appropriately.
- Prepare, proofread, and organize documents using Microsoft Office tools and Google Workspace to ensure accuracy and clarity.
- Perform data entry, filing, and bookkeeping tasks utilizing QuickBooks and other office software to maintain organized records.
- Assist with front desk duties such as greeting visitors, managing multi-line phone systems, and maintaining a welcoming reception area.
- Coordinate with vendors and clients through email or DocuSign for contracts or approvals as needed.
- Support general clerical tasks including proofreading correspondence, managing office supplies, and maintaining organized files.
Experience
- Previous office experience in administrative or clerical roles is essential.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with QuickBooks for bookkeeping or financial record management is preferred.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Excellent communication skills with a focus on professional phone etiquette and customer service.
- Familiarity with multi-line phone systems, data entry, filing systems, and front desk operations is highly desirable.
- Prior experience using DocuSign or similar electronic signature platforms is a plus.
Join us to be an integral part of a dedicated team that values professionalism, efficiency, and a positive work environment!
Pay: $2,500.00-$4,000.00 per month
Benefits:
- Company events
- Dental care
- Extended health care
- Vision care
Work Location: In person
