Personal Assistant to Founder
Pay: $15–$20 per hour
Job Type: Full-time
Number of openings: 1
Schedule: 8-hour shift, Monday to Friday (5-day week, occasional weekends)
Expected start date: ASAP
On-site parking
Job Summary
Grace is the founder of Huixian Global Education Group, a Lethbridge-based company that runs study tours, cultural workshops, and admissions support connecting students in China with Canadian and US universities. Grace is a busy entrepreneur who splits her time between running the business, hosting visiting students and delegations, and managing her home and office— and she needs a right hand who can help her stay on top of all three.
As her Personal Assistant, you'll support Grace across her home, her office, and her business administration, and reporting to Grace directly. At home, you'll help keep things organized, tidy, and well-stocked, manage her calendar, and handle family and business logistics and errands. At the office, you'll help with day-to-day business administration — correspondence, scheduling, filing, records, and program logistics — as well as keeping the office space clean and presentable for visiting families and partners. Since much of Grace's work involves hosting Mandarin-speaking families, students, and partners, fluency in both English and Mandarin is essential — you'll often be the friendly, capable bridge between Grace and the people she works with.
We're looking for a proactive, detail-oriented individual who takes initiative, communicates clearly, and can anticipate what's needed before being asked. Grace can't be everywhere at once — she needs someone she can trust to be an extension of her, especially in her office, and her business.
Duties
Home
- Daily home tidying and light housekeeping
- Grocery shopping and errands
- Snow shovelling and general household upkeep
- Family calendar and schedule management
Office
- On-site office housekeeping and tidiness (welcoming space for visiting families, students, and partners)
- Office organization and supply inventory
Business Administration
- General correspondence (email, WeChat, phone) in English and Mandarin
- Scheduling and calendar management for meetings, tours, and workshops
- Filing, records management, and basic document preparation
- Translation and interpretation support (English ⇄ Mandarin) for visiting families, students, and partners
- Assisting with hosting logistics for study tour groups and workshop attendees
- Supporting admissions and partnership coordination tasks as needed
- Miscellaneous personal and business support tasks as needed
Expectations
- Attention to detail
- Takes initiative and anticipates needs
- Strong problem-solving skills
- Comfortable working independently and as part of a small team
- Respect for time and confidentiality
- Adaptable to a growing, evolving business
- Excellent organization and prioritization
- Clear, warm communication style
- Coachable and accountable
Qualifications
- Professional proficiency in English and Mandarin (spoken and written)
- Valid Class 5 driver's licence
- Vehicle (registered and insured)
- Experience in housekeeping or home/office management
- Ability to complete a criminal record check
- Basic computer skills (spreadsheets, email, Google Workspace)
- Phone business communication etiquette in both Canadian and Chinese settings
- Valid first aid certification (preferred, not required)
- Must be able to lift 40 lbs
Hours of Work & Wage
- Wage starts at $15–$20/hour, with room for growth
- Full-time, 40 hours/week
- Schedule: Monday to Friday (flexible, may include occasional weekends)
- Regular breaks, 30-minute lunch
Ability to Commute/Relocate
Lethbridge, AB: reliably commute or plan to relocate before starting (required)
Language Requirement
- Professional proficiency in English and Mandarin required
- French not required
Work Location: Lethbridge, AB
Pay: $15.00-$20.00 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
