Reporting to the Program Manager, the Administrative Assistant serves as the central point of contact, supporting day-to-day operations and helping ensure the site runs efficiently and effectively. This role manages complex scheduling and office logistics, collaborates with program leadership on key initiatives and provides administrative and operational support across the portfolio. The Administrative Assistant performs a broad range of administrative functions including reconciling and analyzing expenditures, preparing business documents, spreadsheets and correspondence, supporting recruitment activities and coordinating meetings, interviews, travel and special events. The role is responsible for preparing expense claims, maintaining organized project documentation and overseeing office supplies and equipment. Working closely with programs and service departments across the portfolio, this position builds collaborative relationships and may provide ad hoc secretarial support as needed. The Administrative Assistant also supports the coordination, orientation and day-to-day guidance of administrative staff within the portfolio.
- Classification: Administrative Assistant
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Union: COV OUT OF SCOPE
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Unit and Program: Administration
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Primary Location: Killam Health Centre
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Location Details: As Per Location
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Employee Class: Regular Full Time
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FTE: 1.00
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Posting End Date: 05-JUN-2026
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Date Available: 15-JUN-2026
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Hours per Shift: 7.75
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Length of Shift in weeks: 2
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Shifts per cycle: 10
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Shift Pattern: Days
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Days Off: As Per Rotation
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Minimum Hourly Salary: $25.96
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Maximum Hourly Salary: $38.94
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Vehicle Requirement: Not Applicable
Required Qualifications:
A related post-secondary certificate and minimum of 2 years directly related experience in a senior administrative support position.
Additional Required Qualifications:
Demonstrated experience managing complex calendars, coordinating meetings and events, preparing executive-level correspondence and supporting multiple priorities with competing deadlines. Strong financial and analytical skills with experience monitoring budgets, reconciling expenditures, preparing expense claims and maintaining accurate financial documentation. Advanced proficiency with Microsoft Office Suite including Excel, Word, PowerPoint, Outlook and Teams, with the ability to prepare reports, dashboards, graphs and presentations. Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive labour relations, legal, financial and patient-related information. Excellent interpersonal, communication and relationship-building skills with the ability to collaborate effectively with leaders, physicians, staff and external stakeholders. Demonstrated critical thinking, initiative and problem-solving skills with the ability to anticipate needs and proactively support operational priorities.
Preferred Qualifications:
Knowledge of POPA and applicable organizational policies and procedures related to information management and confidentiality. Experience working with healthcare systems and software. Experience supporting accreditation activities, quality improvement initiatives or operational planning processes. Knowledge of Covenant Health processes, healthcare operations and unionized workforce practices. Experience coordinating grants, foundation requests, special events.
