Job Summary
Khalsa School Old Yale Road provides quality education to over 900 students in British Columbia’s fastest-growing community. Serving a diverse and multicultural society, we are a progressive school campus offering a broad range of innovative programs and services to support the learning of our students and staff in the school campus.
Currently, we have 1 opening for a School Office Secretary for the upcoming 2026-2027 school year starting September 1, 2026. We recognize North American administrative experience. Successful candidates will be managing school operations and supporting learners, parents, and teaching staff.
Position 1: Office Secretary
Start date: September 1,2026
Salary: $3600 per month
Schedule
Preference will be given to Amritdhari Sikh applicants who aligns with the values and ethos of Khalsa School.
Key Responsibilities
- Front Desk & Operations: Greet visitors, answer phone calls, manage emails, and handle general school correspondence.
- Data Management: Input and maintain student attendance, enrollment records, and emergency data using MyEdBC.
- Financial Bookkeeping: Track school fees, process invoices, manage petty cash, and maintain basic financial records.
- Daily Administration: Coordinate mail distribution, photocopying, filing, and office inventory management.
- Student Support: Assist with basic student first aid, distribute medications, and follow campus emergency protocols.
- Community Relations: Foster a positive, inclusive environment aligned with the values and ethos of Khalsa School.
Qualifications & Requirements
- Language: Excellent communication skills in the English language, both oral and written (Required). French is not required.
- Software: Experience or proficiency with MyEdBC software (Highly Preferred).
- Finance: Solid understanding of basic bookkeeping principles and transaction handling (Required).
- Experience: 2–3 years of administrative or secretarial experience, ideally in an educational setting (Preferred).
- Education: High school diploma; certificate or diploma in office administration or bookkeeping is an asset.
- Core Skills: Strong multitasking, time management, and a patient demeanor in a busy school environment.
- Commute: Ability to reliably commute or plan to relocate to Surrey, BC before starting work (Required).
- Work Authorization: Must be legally eligible to work full-time in Canada (Required).
Application Package Requirements
For your application to be considered, you must include the following documents:
- Updated Resume
- Tailored Cover Letter
- Professional references
Additional Information
- Background Check: In accordance with the Criminal Record Review Act, successful applicants will be required to consent to a Criminal Record Search prior to employment.
- Hiring Process: Interviews will commence as resumes are received. Only those persons selected for interviews will be contacted.
Work Location:
- In person (Old Yale Road Campus, Surrey, BC)
Job Type: Full-time
Pay: From $3,600.00 per month
Benefits:
- Dental care
- Extended health care
- Vision care
Flexible language requirement:
Work Location: In person
