Duties:
- Accounts payable: Process and pay all vendor invoices and track expenses.
- Accounts receivable: Create and send invoices to customers and manage outstanding payments.
- Payroll: Process bi-weekly payroll for all company's employees, including calculating wages, commission, and handling tax deductions and remittances.
- Financial reporting: Prepare monthly and quarterly financial reports, including income statements and balance sheets, for review by management and our external accountant.
- Tax preparation support: Assist in preparing and filing tax documents, including sales tax (GST/PST) and other government remittances.
- Handle confidential information with integrity and discretion.
- Handle the marketing outreach for our on-going but seasonally-changing media campaigns as well as processing and approvals and reimbursement for co-marketing supported campaigns.
Qualifications and skills
- Proven experience in a bookkeeping or accounting role, preferably in a small business environment.
- Proficiency with SAGE accounting software and Microsoft Office Suite, especially Excel.
- Exceptional attention to detail and a high degree of accuracy.
- A team player in learning and communicating in a fast-paced, customer service oriented business.
As well, proven administration skills to support our small but busy HVAC office team, such as, but not limited to:
- Answer phone calls, in-person and email inquiries and create appropriate work orders using our dispatch software for our HVAC team of 15-18
- Manage calendars, staff lists, schedule appointments, coordinate training spreadsheets, while working with other office staff to assist in these procedures
- Prepare and distribute correspondence, pick up mail, receiving and shipping
- Assist in typical office maintenance (stocking staff room, office supplies, customer gift certificates)
- Take responsibility for filing, data entry, record keeping, and filing
- Assisting in on-line, walk-in, emailed and phone customer requests
- This position is a full-time administrative support to our small office staff and team of dedicated technicians
Skills:
- Personality that can multitask and prioritize with confidence and efficiency
- Excellent verbal and written communication
- Accuracy in data entry and record keeping
- Easy to get along with, tolerant, and patient with an outgoing and helpful disposition
- Strong problem-solving skills and ability to make quick, effective decisions
- Interested in learning new processes and apply past administrative experience to help us improve existing procedures
This is an excellent opportunity for someone who is highly organized, detail-oriented, and has a passion for small business accounting and marketing with an administrative background. The successful candidate will have the opportunity to work in a fast-paced environment and contribute to the smooth operation of the office. Your ultimate goal should be to win our customers and teams satisfaction and to be a perfect fit for this small, family-run business in beautiful Shuswap BC.
This position requires learning our unique dispatch and scheduling software. Training will be provided, but previous similar experience will be a benefit. Previous experience in HVAC or construction would also be helpful, but is not required. Your fit within our existing team is a priority. We are looking for stability so proven longevity at previous jobs will be a factor.
Job Type: Full-time
Pay: $24.00-$30.00 per hour
Expected hours: No less than 40.0 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Vision care
Application question(s):
- Do you currently live within our service area (the Shuswap) or be within 30 minutes drive.
Education:
- Secondary School (preferred)
Experience:
- Clerical: 2 years (required)
- Administrative : 2 years (required)
Location:
- Salmon Arm, BC (required)
Work Location: In person
