Newton's Grove School
Start Date: July 2026
Newton's Grove School is a leading JK–Grade 12 university preparatory school dedicated to fostering academic excellence, character development, innovation, and community. We are seeking an organized, energetic, and highly professional Executive Assistant & Communications Coordinator to join our team beginning in August 2026.
This is a dynamic and multifaceted role that combines executive support, communications and social media management, and front desk operations. The successful candidate will serve as a key ambassador for the school, ensuring a welcoming experience for families and visitors while supporting the Leadership Team and helping tell the story of Newton's Grove School through engaging communications.
Key Responsibilities
Executive and Administrative Support
- Provide administrative and executive support to members of the Senior Leadership Team (SLT) and Strategic Leadership Team.
- Coordinate calendars, meetings, schedules, and administrative priorities as required.
- Prepare, edit, proofread, and distribute professional correspondence, reports, presentations, and school communications.
- Assist with special projects, strategic initiatives, and school-wide events.
- Maintain confidentiality and exercise discretion when handling sensitive information.
Communications and Social Media
- Create, schedule, and publish engaging content across the school's social media platforms.
- Ensure social media channels remain current, engaging, and aligned with the school's brand, mission, and strategic priorities.
- Collaborate with school leaders to promote programs, events, student achievements, and community initiatives.
- Capture and share the daily life of the school through photos, videos, stories, and digital content.
- Support website updates and ensure online content remains accurate, relevant, and up to date.
- Monitor engagement and identify opportunities to strengthen the school's digital presence and community outreach.
Reception and Front Desk Operations
- Serve as the backup point of contact for students, families, visitors, and prospective families, providing a warm, welcoming, and professional experience.
- Provide front desk coverage and support to ensure a welcoming, responsive, and efficient experience for students, families, staff, and visitors during staff absences and scheduled breaks.
- Support in managing incoming phone calls, emails, inquiries, and front desk operations with efficiency and professionalism.
- Coordinate visitor sign-in procedures and support school security protocols.
- Respond to inquiries and direct requests to the appropriate staff members.
- Assist with day-to-day administrative operations and ensure a positive experience for all stakeholders.
Technology and Systems Support
- Utilize school management systems, communication platforms, and digital tools effectively and efficiently.
- Support administrative processes through the effective use of technology.
- Assist with maintaining accurate records, databases, and communication systems.
- Demonstrate a willingness to learn and adapt to new technologies and platforms.
Ideal Candidate
The successful candidate will be:
- Skilled in social media content creation, digital marketing, and communications.
- Highly organized with exceptional attention to detail.
- Tech-savvy and comfortable learning new systems, platforms, and software.
- A strong writer with excellent communication, editing, and proofreading skills.
- Professional, polished, and service-oriented.
- Comfortable working in a fast-paced, dynamic environment with competing priorities.
- An effective multitasker who can manage multiple projects simultaneously.
- Proactive, resourceful, and solutions focused.
- Able to exercise discretion and maintain confidentiality.
- A relationship-builder who enjoys working with students, families, staff, and visitors.
Qualifications
- Post-secondary education in communications, marketing, business administration, office administration, or related field is preferred.
- Experience in executive support, communications, marketing, customer service, or administrative roles.
- Proficiency with social media platforms, Microsoft Office, Google Workspace, and digital communication tools.
- Experience in an educational setting is considered an asset.
Why Newton's Grove School?
Newton's Grove School is a vibrant and growing community where innovation, collaboration, and relationships matter. This role offers the opportunity to be at the heart of the school's daily operations while helping shape how our story is shared with current and prospective families.
If you are an organized professional who thrives on building relationships, supporting leaders, and creating engaging communications, we would love to hear from you.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $45,000.00-$65,000.00 per year
Work Location: In person
