Organization Information:
Atlific Hotels is one of Canada’s largest privately held management companies, with over 25 hotels from coast to coast. A trusted leader in hotel and resort management, we have formed strong partnerships with REITs, developers, private equity firms and internationally recognized hotel brands for over 60 years. With offices in Montreal, Toronto, and Vancouver, Atlific Hotels operates independent hotels and resorts as well as multi-national hotel brands such as Marriott, IHG, Hilton, Best Western and Wyndham across Canada. Our greatest resources are our people, their expertise, passion and drive. We oversee all aspects of day-to-day operations, including conference and event facilities and restaurant operations; and collaborate across all departments to deliver top-tier performance.
About the Job
Are you motivated with an interest in finance and hospitality? Join our growing finance team at Atlific Hotels! As an Accounting & Office Assistant, you will support the finance while also assisting with front office administrative functions. This role offers the opportunity to gain valuable hands-on experience in a fast-paced environment while contributing to accurate financial reporting for management and ownership. We are looking for someone organized, detail-oriented, and eager to learn. The ideal candidate is comfortable managing multiple priorities, meeting deadlines, and maintaining professionalism when interacting with colleagues, vendors, and visitors. This is an on-site role based in our Montreal office, offering a great opportunity to build your skills and grow your network within the hospitality industry.
Responsibilities:
- Greet visitors and manage front desk operations in a professional manner
- Answer, screen, and direct incoming telephone calls
- Manage incoming and outgoing mail and courier deliveries
- Maintain vendor records, ensuring accuracy and compliance with tax and company requirements
- Process vendor invoices accurately and on a timely basis
- Prepare and process weekly cheque runs
- Reconcile corporate credit card statements monthly
- Assist in maintaining and updating cash flow schedules
- Provide general clerical support, including filing, data entry, and document scanning
- Support management with administrative and ad hoc tasks as required
Qualifications:
- Diploma or certificate in Accounting, Administration or related field is considered an asset
- 1–3 years of experience in accounts payable, accounting support, or administrative roles.
- Proficiency with Microsoft Office (specifically Excel, VLOOKUP’s, pivot tables)
- Excellent proficiency in both English and French
- Possess strong initiative and desire to pursue opportunities as they are identified
- Demonstrated ability to work through challenges above and beyond a standard job description
- Ability to convey information and ideas clearly and objectively
- Ability to develop relationships at all levels from corporate colleagues to hotels and external partners
- Highly organized, able to manage time effectively and comfortable working with tight deadlines.
- High degree of flexibility and ability to deal with a growing and changing environment
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Paid time off
- RRSP match
- Vision care
Ability to commute/relocate:
- Montréal, QC H2Y 0A3: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Accounts payable or Administrative: 1 year (preferred)
Language:
- French (required)
- English (required)
Work Location: In person
