Summary: The exams operational analyst supports the development and delivery of the university’s academic examination schedule throughout the year while contributing to convocation preparation. This role functions as the central point for coordinating exam-related activities, including the use and management of scheduling systems and processes. Work involves analyzing and improving examination procedures while addressing changing priorities and tight academic timelines in a student-focused environment. This position collaborates with academic and administrative units to support examination delivery and provide guidance to students and faculty. Additionally, the analyst contributes to maintaining institutional processes, systems, and partnerships related to examinations and registrarial services.
Duties and Responsibilities:
- Analyzes examination processes and recommends improvements to streamline final examination operations
- Acts as a functional analyst and administrator for exam scheduling systems and all university exam activities
- Liaises with Information and Communications Technology (ICT) to test, maintain, and upgrade exam scheduling software
- Balances institutional policies with equitable and effective service delivery to students and stakeholders
- Builds and maintains partnerships with academic units and administrative staff across campus
- Creates the academic examination schedule
- Provides information and support to students and faculty regarding examinations
- Updates databases and maintains filing systems related to exam operations
- Assists with booking and invigilating third-party examinations
- Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment
Qualifications:
- A bachelor’s degree in a related field
- Minimum of one year of related experience, including experience with student information systems and exam scheduling software
- Knowledge of registrarial functions, such as examinations, registration, and convocation
- Strong communication and interpersonal skills
- Ability to maintain multiple priorities and tight deadlines
- High attention to detail and problem-solving abilities
- Ability to handle confidential and sensitive matters with discretion
- Effective organizational, analytical, and time-management capabilities
- Ability to work effectively both independently and collaboratively in a team
- Proficient computer skills, including Microsoft Office applications and related systems
Please note that a strong internal candidate has been identified .
Department: Teaching, Learning and Student Experience
Status: Term 12 months with the possibility of extension or becoming permanent
Employment Group: ASPA
Shift: Mon-Fri, 8:30am - 4:30pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 7/27/2026
Closing Date: 8/3/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines
The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.
