Nursing Scheduling Clerk
Primacare™ Living Solutions is a privately held Canadian long-term care operator based in Toronto. We put people first by delivering exceptional care and fostering a progressive, supportive workplace. As an accredited member of CARF and OLTCA, we lead innovative approaches to senior living. Building on the Meaningful Care Matters® Butterfly Model, we have advanced dementia care through Albert’s Journey—a program that blends person-centred practices, family engagement, and tools like ALL-B, our AI assistant. The program integrates leading frameworks (DementiAbility, GPA, U-First, PIECES) and incorporates insights from The Albert Project, our VR research demonstrating clinically significant benefits for residents with moderate to severe dementia. Together, these innovations reduce documentation time, standardize best practices, and support dignified, emotion-focused care for residents with dementia and responsive behaviours.
What We Offer!
· a work environment that is respectful, supportive, and safe
· access to professional development training and mentoring opportunities
· competitive compensation
· Benefits and RRSP plan
Your Opportunity!
Reporting to the Vice President of Operations, the Nursing Scheduling Clerk is responsible for maintaining staff scheduling and coverage, managing timekeeping and payroll, and communicating scheduling changes with leadership while ensuring compliance with Long-Term Care legislation, collective agreements and labour laws.
Key Responsibilities and Skills:
· Receives and processes requests for vacancy coverage,
· Allocates and calls in relief staff to fill vacancies,
· Works closely with other departments to identify staffing gaps
· Maintains records of staff - names, addresses, phone numbers, availability for work,
· Oversees staffing systems - current schedules, orientation schedules, casual rosters, seniority lists,
· Regulatory compliance with LTC regulations, collective agreements
· Respectful communication with staff and leadership
· Maintaining data and reports
Qualifications:
· 2-3 years of scheduling experience. Preferably in a healthcare environment
· Exceptional organizational skills
· ·Problem solving
· Experience creating Master schedules
· Working with unionized employees
· Staff Schedule Care (SSC) experience preferred
· ADP experience preferred
· Proficiency in Microsoft platforms (Excel, Outlook, Word, Teams, etc.)
· Proof of full immunization (2 doses) against COVID-19
· A Criminal Records and Vulnerable Sector Screening check to the satisfaction of Primacare™ Living Solutions.
Primacare Living Solutions Inc. is an equal opportunity employer and welcomes applications from all interested parties. We are pleased to accommodate individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the recruitment process, please speak with the Hiring Manager.
This posting is for a current vacancy.
Artificial intelligence (AI) may be used as part of the applicant screening process.
Job Types: Full-time, Permanent
Pay: $50,000.00-$55,000.00 per year
Experience:
- Long Term Care scheduling: 2 years (required)
- Collective Bargaining Agreement: 2 years (required)
- Staff Schedule Care Software: 1 year (required)
Work Location: In person
