Job Overview
The ideal candidate is professional, proactive, highly organized, and capable of managing multiple priorities in a fast-paced environment. This position requires exceptional attention to detail, strong communication skills, discretion with confidential information, and a commitment to providing support to the president and project managers.
Accounting responsibilities:
- Process and maintain accounts payable transactions and vendor records using QuickBooks
- Vendor account setup and maintenance vendor files
- Complete credit card reconciliations, expense tracking, employee reimbursements
- Bank reconciliations and month-end accounting activities
- Support the preparation of financial reports and accounting schedules
- Maintain accurate accounting records and filing systems
- Coordinate information requests for external accountants and auditors
- Perform data entry and maintain accuracy within accounting and operational systems
- Calculate and prepare payroll on a bi-weekly basis; prepare and submit government remittances
- Administer company employee benefits
- Prepare and submit GST and PST monthly
- Support continuous improvement of accounting processes and procedures
Administrative and Operations:
- Support the President on various day to day activities; and other management as needed
- Uphold a professional and welcoming office environment
- Maintain detailed Project Master
- Create new project files and ensure contracts are signed and all documents filed
- Maintain organized electronic and paper filing systems including personnel files
- Assist with onboarding activities and employee administration
- Coordinate office supplies, equipment, and vendor services
- Support office policies, procedures, and administrative systems
- Other administrative duties as required
Qualifications & Experience
- Minimum 3 years experience in accounting administration, bookkeeping support, office administration, or a similar role
- Experience with accounts payable and receivables, and payroll processes
- Proficiency with QuickBooks
- Exceptional organizational and time management skills
- Advanced proficiency with Microsoft Office, particularly Excel
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to prioritize multiple tasks and meet deadlines
- Ability to work independently with minimal supervision
- Professional and confidential handling of sensitive information
This position offers an opportunity to be a vital part of our team.
Compensation commensurate with experience | Flexible start date
Benefits:
Work Location: In person
