BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling innovation through the services we deliver. We actively seek new opportunities that drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia. For further information, visit www.bgis.com .
At BGIS, our culture is built on three foundational pillars:
Culture of Care: We deeply care for each other, our clients, partners, and the communities we serve.
High Performing Teams: We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.
Unwavering Commitment to Sustainability: We conduct every action with a focus on preserving our earth.
The Project Administrator is accountable for the delivery of project sub-components and non-technical projects.
This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.
Opportunities for Development:
At BGIS we are committed to the development of our people – offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles – some include:
- Roles within the project management team
- Roles within the Facility/Operations team
- Roles within our Workplace Management team
KEY DUTIES & RESPONSIBILITIES
Safety Ownership and Regulatory Compliance:
Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law.
For the assigned non-technical projects and project sub-components:
- Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.
- Delivers non-technical projects (i.e. furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting, etc.).
- Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.
- Develops cost estimates for assigned non-technical projects.
- Determines and prepares resource requirements.
- Develops schedules and monitors progress against timelines.
- Develops and maintains effective relationships with vendors. Monitors work progress to ensure completion.
Ensures assigned project sub-components and non-technical projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.
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Client Relationship Management
- Develops and maintains effective relationships with clients.
- Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.
Escalates issues as needed
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Project Administration
- May perform project administration duties.
- 3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training
- Administrative, coordination and organizational skills – administrative and organizational skills along with related administrative and coordination work experience
- Project coordination – project coordination abilities along with proven experience in coordinating the end-to-end delivery of project sub-components
- Non-technical project delivery – proven ability to deliver non-technical projects
- Cost estimation – proven ability and experience in preparing cost estimates
- Project scheduling – proven ability and experience in creating project schedules and determining resource requirements
- Vendor coordination – proven ability and experience in coordinating vendor work and ensuring work completion
- Communication –effective communication and influencing skills
Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications
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Licenses and/or Professional Accreditation
BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.
BGIS est un employeur qui respecte l'égalité des chances et nous vous invitons à postuler pour un poste chez nous ! Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d'une manière qui tiendra compte des besoins d'accessibilité du candidat en fonction de son handicap.
